Executive Assistant

Ultimate Staffing Services; Irvine (CA); On-site; USD 85,000 - 100,000; Full time

Job summary

Ultimate Staffing Services is seeking a highly organized Executive Assistant to support senior leadership in Irvine, California. This role manages calendars, communications, and day-to-day operations to keep the executive team aligned and operating smoothly.

The ideal candidate has 4+ years of executive or senior administrative experience, with recent support for C‑level leaders. Strong organizational, communication, and problem‑solving skills are essential, along with advanced Microsoft

Qualifications

• 4+ years of executive assistant or senior administrative experience.
• Experience supporting C-level executives or senior leadership.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities with minimal supervision.
• Proficiency with Microsoft Office and collaboration tools (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).

Responsibilities

• Manage executive calendars, meetings, and scheduling priorities
• Monitor and organize email communications and follow-up items
• Prepare agendas, presentations, reports, and meeting materials
• Take meeting notes and track action items to completion
• Maintain electronic files and document management systems
• Support special projects and cross-functional initiatives
• Coordinate vendors, events, and administrative logistics
• Develop processes, workflows, and organizational systems
• Provide confidential executive and administrative support

Skills

Organizational skills

Communication

Multitasking

Problem-solving

Discretion

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Executive Assistant (JN -092026-431922) Irvine, California

Salary: USD85000 - USD100000 per year

Executive Assistant

Position Overview

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support senior leadership. This role serves as a trusted partner, managing priorities, coordinating schedules, handling communications, and ensuring day-to-day operations run smoothly.

Key Responsibilities

• Manage executive calendars, meetings, and scheduling priorities
• Monitor and organize email communications and follow-up items
• Prepare agendas, presentations, reports, and meeting materials
• Take meeting notes and track action items to completion
• Maintain electronic files and document management systems
• Support special projects and cross-functional initiatives
• Coordinate vendors, events, and administrative logistics
• Develop processes, workflows, and organizational systems
• Provide confidential executive and administrative support

Qualifications

• 4+ years of Executive Assistant or senior administrative experience
• Recent experience supporting C-level executives or senior leadership
• Strong organizational, communication, and problem-solving skills
• Ability to manage multiple priorities with minimal supervision
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint
• High level of professionalism, discretion, and attention to detail
• Experience utilizing technology, automation, or AI tools is a plus
• Valid driver's license and reliable transportation preferred

Compensation

• $85,000 - $105,000 annually, commensurate with experience and qualifications
• Opportunities for professional growth and development

This is an excellent opportunity for a motivated Executive Assistant who enjoys creating structure, improving processes, and helping leadership teams operate at their highest level.