Executive Assistant

Maple Pacific; Fresno (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Employer retirement plan with company

Professional development opportunities

Flexible work schedule

Job summary

Maple Pacific, a logistics and supply chain management company in Fresno, CA, seeks an experienced Executive Assistant to support the CEO in day-to-day operations. This full-time position offers a negotiable salary and benefits package.

The Executive Assistant will manage the CEO's calendar, schedule meetings, and prepare agendas. They will also handle correspondence, draft reports, and assist with travel arrangements.

Qualifications

• Minimum of 3 years experience as Executive Assistant or comparable role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and strong written/verbal communication.

Responsibilities

• Manage the CEO's calendar, travel arrangements, and prepare meeting agendas.
• Handle correspondence, prepare reports and presentations for the CEO and stakeholders.
• Coordinate with department heads and organize board meetings and other high-level events.
• Maintain and update the CEO's files and records with accuracy.

Skills

Organizational skills

Communication skills

Multitasking

Independent work

Time management

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Outlook

Word

Job description

Maple Pacific, a logistics and supply chain management company in Fresno, CA, seeks an experienced Executive Assistant to support the CEO in day-to-day operations. This full-time position offers a negotiable salary and benefits package.

The Executive Assistant will manage the CEO's calendar, schedule meetings, and prepare agendas. They will also handle correspondence, draft reports, and assist with travel arrangements. Additionally, the role involves coordinating with department heads and managing office logistics.

The Executive Assistant will work in a dynamic team environment at our headquarters in Fresno, CA. The role requires strong organizational skills and the ability to multitask in a fast-paced setting.

The salary for this position is negotiable based on the candidate's years of experience and relevant skills. Benefits include comprehensive health insurance coverage, a retirement plan with employer matching contributions, and opportunities for professional development, such as workshops, training programs, and access to industry conferences. Additionally, the company offers a flexible work schedule and a supportive work environment that fosters creativity and innovation.

Applicants for this position must possess a minimum of three years of hands-on experience in the role of Executive Assistant or a comparable position. This experience should ideally include managing a high-volume workload, coordinating schedules, and providing administrative support to senior executives. Proficiency in the Microsoft Office Suite, particularly in applications like Word, Excel, and Outlook, is a mandatory requirement. Strong communication skills, both written and verbal, are essential for effectively conveying information and maintaining clear lines of communication. Additionally, applicants should demonstrate excellent interpersonal skills to build and maintain positive relationships with clients, colleagues, and superiors. The ability to work independently and prioritize tasks is also crucial for success in this role.

Key Responsibilities

• Manage the CEO's calendar, including scheduling appointments, coordinating travel arrangements, and preparing meeting agendas.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Prepare and distribute reports, presentations, and other documents to the CEO and other stakeholders.
• Assist with the organization and coordination of board meetings and other high-level events.
• Maintain and update the CEO's files and records, ensuring accuracy and organization.

Qualifications

• Bachelor's degree in Business Administration, Office Management, or a related field.
• Minimum of 5 years of experience in an executive assistant role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, particularly Outlook and Word.