Executive Assistant

Continental Group Sector ContiTech; Fairlawn (OH); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Immediate Benefits

Paid Time Off

Tuition Assistance

401(k) Match

Competitive Bonus Programs

Employee Assistance Program

Growth Opportunities

Job summary

Continental Group Sector ContiTech USA seeks an Executive Assistant to support the executive leadership team with daily operations. The role requires prioritizing multiple tasks, coordinating projects, and arranging travel domestically and internationally with agencies and Concur.

You will organize meetings, prepare professional presentations, and manage calendars and expense reports while upholding confidentiality.

Qualifications

• Minimum 5+ years as an executive assistant or similar role.
• Proven ability to manage calendars, travel, and high-level meetings.
• Excellent written and verbal communication; professional demeanor.

Responsibilities

• Organize in-person, hybrid, and virtual meetings and travel.
• Prepare presentations and reports; manage executive schedules.
• Coordinate domestic and global travel and expense processes.
• Maintain confidentiality and handle sensitive information with discretion.
• Support special projects and cross-functional initiatives.

Skills

Executive support

Travel coordination

Calendar management

MS Office proficiency

Concur / expense reporting

Communication skills

Education

Bachelor's degree or equivalent

Tools

MS Office

Concur

SAP

Microsoft Teams

Job description

• Legal Entity: ContiTech USA, Inc. (2006)
• Working Time: Full Time

Company Description

Continental is a leading tire manufacturer and industry specialist that develops and produces sustainable, safe and convenient solutions for automotive manufacturers as well as industrial and end customers worldwide. Founded in 1871, the company generated sales of €39.7 billion in 2024 and currently employs around 95,000 people in 54 countries and markets.
ContiTech is one of the world’s leading industry specialists. The Continental group sector offers its customers connected, environment-friendly, safe and convenient industry and service solutions using a range of materials for off-highway applications, on rails and roads, in the air, under and above the ground, in industrial environments, for the food sector and the furniture industry. With about 39,000 employees in more than 40 countries and sales of some 6.4 billion euros (2024), the global industrial partner is active with core branches in Asia, Europe and North and South America.

Job Description

Seeking a dynamic, professional, highly engaged, personable, creative, curious, resolution focused and detail oriented Executive Assistant for direct support to the Executive leadership team in daily operations. This individual should have experience in prioritizing multiple key tasks, coordinating and managing projects and various requests from the team. An individual who can follow through with direction but also 'own' the role and manage Executives desk with a desire to understand business content and handle issues that come to them in a professional manner, efficiently, without always needing guidance.

Expertise with domestic and global travel, including working with agencies, Concur and being able to understand creating a schedule which includes adequate timing, transportation, hotel arrangements and all other aspects associated with team needs when traveling. This individual could have the opportunity be involved in team committees or planning groups within the building and community should they be interested and capable. Some travel for organizing and participating in senior level meetings required. We are looking for that person who can make an impact and is the glue in our team. Your suggestions and input on continuous improvement are appreciated.

Essential duties and responsibilities:

• Organize in person, hybrid, virtual activities such as meetings, corporate events, travel. Arrange detailed travel plans and itineraries. Compile documents and reports for travel and related meetings.
• Effectively manage Executives schedules and conflicting priorities.
• Coordinate in person and virtual meetings including meeting materials, including working with IT if needed, to have systems up and running prior to meeting time, catering, etc.
• Complete monthly travel and expense reports and monthly reports and invoices for executives in a timely manner.
• Prepare highly professional presentations and various Excel reports.
• Manage administrative tasks and routine issues independently, ensuring timely completion of work with exceptional quality.
• Anticipate and respond to changing situations. Resolve issues in an innovative manner.
• Develop and demonstrate a solid working knowledge of the firm’s structure, departments, key staff and policies and procedures to be most effective in the role.
• Demonstrate strict confidence with highly sensitive and confidential information.
• Perform other duties as assigned.

Qualifications

WHAT YOU BRING TO THE ROLE

• Minimum of 5+ years of experience as an executive assistant; bachelor’s degree in related discipline or equivalent combination of education and experience.
• Good knowledge in virtual and digital tools to support new normal activities.
• Exceptional communication skill and executive phone etiquette (Presential and virtually)
• Excellent organizational, time management and planning skills.
• Ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demand.
• Flexible and open-minded to adapt to new environments and approaches.
• Ability to further self-develop via digital learning.
• High degree of initiative curiosity and creativity on out of the box problem solving thinking.
• Experience arranging domestic and global travel.
• Ability to maintain a keen attention to detail, multitask and work well under pressure.
• Stay current with digital tools, new technology solutions to effectively manage given tasks.
• High degree of computer proficiency with Microsoft PowerPoint, Excel, Word, Teams, etc.
• SAP administration and Concur Expense Reporting.
• High level of interpersonal skills to interact with customers, executives, board members, and individuals at all levels in the organization in person and virtually.
• Demonstrated ability to appropriately manage highly sensitive and confidential situations.
• High level of demonstrated poise, tact, and diplomacy.
• Knowledge of office administrative procedures and knowledge of use and operation of standard office equipment.

ADDITIONAL WAYS TO STAND OUT

• Dual language fluency preferred but not required.

Additional Information

Legal authorization to work in the U.S. is required. We will not sponsor individuals for employment visas now or in the future for this job posting.

THE PERKS

Immediate Benefits
Paid Time Off
Tuition Assistance & Employee Discounts
Employer 401(k) Match
Competitive Bonus Programs
Employee Assistance Program
Future Growth Opportunities, including personal and professional

And many more benefits that come with working for a global industry leader!

Job Location