Executive Assistant

Conti LLC; Sterling Heights (MI); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) with Company Match

Paid Time Off and Holidays

Professional Development Opportunities

Employee Assistance Program

Performance-Based Incentives

Job summary

Conti LLC in Sterling Heights, MI seeks an experienced Executive Assistant to provide comprehensive support to our senior leadership. You will manage calendars, coordinate meetings, arrange travel, and prepare reports with the utmost discretion.

The role requires strong organizational skills, professionalism, and the ability to handle multiple priorities in a fast-paced construction/industrial environment. Join a team focused on integrity, collaboration, and strategic project support.

Qualifications

• 5+ years of Executive Assistant experience supporting senior leaders.
• Experience in construction, engineering, industrial services, or related industry.
• Strong organizational, time-management, and communication skills.

Responsibilities

• Manage complex calendars and schedules for executive leadership.
• Coordinate meetings, appointments, conferences, and events.
• Prepare executive correspondence, reports, and meeting materials.
• Screen and manage incoming communications, escalating as needed.
• Arrange domestic travel and related logistics.
• Maintain strict confidentiality of sensitive information.

Skills

Calendar management

Communication

Discretion

Multitasking

Relationship building

Education

Bachelor's degree or equivalent preferred

Tools

Microsoft Office Suite

Procore

Viewpoint

CMiC

Vista

Job description

Conti LLC is seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative support to senior leadership. The ideal candidate will have experience working within the construction, engineering, industrial, or project-based environment and possess the ability to manage multiple priorities in a fast-paced setting.

The Executive Assistant will serve as a trusted partner to executive leadership, managing schedules, communications, travel arrangements, meetings, and special projects while maintaining the highest level of confidentiality and professionalism.

Key Responsibilities

Executive Support

• Manage complex calendars and schedules for executive leadership.
• Coordinate and prioritize meetings, appointments, conferences, and events.
• Prepare executive correspondence, reports, presentations, and meeting materials.
• Screen and manage incoming communications, responding or escalating as appropriate.
• Arrange and coordinate domestic travel, accommodations, and related logistics.
• Maintain strict confidentiality regarding sensitive business information.

Construction & Operational Support

• Assist with project-related documentation, contract administration, and executive reporting.
• Coordinate meetings with clients, subcontractors, vendors, and project teams.
• Support bid submissions, proposals, project kickoffs, and executive reviews.
• Track critical deadlines, project milestones, and action items.
• Assist leadership with strategic initiatives and special projects.

Administrative Management

• Prepare meeting agendas and record key meeting outcomes and action items.
• Maintain organized digital and physical filing systems.
• Coordinate company events, leadership meetings, and client functions.
• Process expense reports and assist with budget tracking.
• Develop and improve administrative processes and procedures.

Communication & Relationship Management

• Serve as a professional liaison between executives, employees, clients, and business partners.
• Foster strong relationships across departments and external stakeholders.
• Demonstrate sound judgment in handling sensitive situations and information.

Qualifications

Required

• 5+ years of Executive Assistant experience supporting senior leaders.
• Experience in the construction, engineering, industrial services, manufacturing, or related industry.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of discretion and professionalism.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, Teams, and Word.
• Ability to prioritize competing demands and meet deadlines.

Preferred

• Experience supporting C-suite executives or company owners.
• Familiarity with construction project documentation and contracts.
• Experience using Procore, Viewpoint, CMiC, Vista, or similar construction management software.
• Associate's or Bachelor's degree in Business Administration or related field.
• Experience coordinating board meetings and executive leadership events.
• Executive Presence
• Professional Communication
• Organization and Planning
• Attention to Detail
• Problem Solving
• Confidentiality
• Relationship Building
• Project Coordination
• Process Improvement

Conti LLC offers a competitive compensation package including:

• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Paid Time Off and Holidays
• Professional Development Opportunities
• Employee Assistance Program
• Performance-Based Incentives (when applicable)

Why Join Conti LLC?

At Conti LLC, we are committed to delivering excellence through innovation, collaboration, and integrity. As a member of our team, you will work closely with executive leadership and play a critical role in supporting the successful execution of complex projects and strategic initiatives.

Conti LLC is an Equal Opportunity Employer.