Executive Assistant

TDL Staffing; Fairbanks (AK); On-site; USD 29,549 - 42,085; Full time

Job summary

TDL Staffing in Fairbanks, AK is seeking an Executive Assistant to provide high-level administrative support to the CEO and leadership team. The role handles accounting support, invoicing, vendor communications, and daily operations, with a focus on confidentiality, accuracy, and professional communication.

Full-time, with standard hours 8:00 AM–5:00 PM, occasional early mornings/evenings/weekends for events.

Qualifications

• High school diploma or equivalent.
• Minimum of two years of clerical or administrative experience.
• Proficiency with Microsoft Office, including Excel.
• Experience using multi-line phone systems and standard office equipment.
• Strong written, verbal, and professional communication skills.
• Excellent writing, editing, organizational, and multitasking abilities.
• Ability to exercise sound judgment while handling confidential information with professionalism and discretion.
• Ability to establish and maintain professional working relationships.
• Ability to manage multiple projects, meet deadlines, and work independently while collaborating effectively with staff and leadership.
• Background screening is part of the hiring process.
• Support a drug-free work environment.

Responsibilities

• Provide executive and administrative support to the CEO.
• Serve as a primary point of contact for members, visitors, and the public.
• Answer and manage a high volume of incoming phone calls using a multi-line phone system.
• Assist with Accounts Payable, Accounts Receivable, invoicing, and other accounting support functions.
• Prepare correspondence, reports, and other business documents.
• Support organizational events, including occasional early mornings, evenings, and weekends.
• Maintain organized records, files, and office documentation.
• Provide administrative and operational support across departments while assisting with special projects as organizational needs evolve.

Skills

Professional communication

Multitasking

Independent work

Microsoft Office

Excel

Accounting support

Education

High School Diploma or equivalent

Tools

QuickBooks

Microsoft Office Suite

Job description

Executive Assistant

Employer: TDL Staffing

Location: Fairbanks, AK

Pay: Starting at $26.00+/hour DOE

Schedule: Full-Time | Monday-Friday | 8:00 AM-5:00 PM

Additional hours, including early mornings, evenings, and weekends, may be required during special events.

This executive support opportunity is ideal for a seasoned administrative professional who exercises sound judgment, works independently, and enjoys supporting executive leadership across a wide variety of responsibilities.

Working closely with the CEO, you'll provide executive and administrative support, assist with accounting functions, serve as a primary point of contact for members and the public, and help keep daily operations running smoothly.

If you enjoy variety, thrive in a fast-paced office, and take pride in supporting organizational success, this is an excellent opportunity to become a trusted member of a collaborative team. This role is ideal for someone who communicates professionally, manages multiple priorities with confidence, and enjoys supporting a wide range of administrative and operational responsibilities.

Key Responsibilities

• Provide executive and administrative support to the CEO
• Serve as a primary point of contact for members, visitors, and the public
• Answer and manage a high volume of incoming phone calls using a multi-line phone system
• Assist with Accounts Payable, Accounts Receivable, invoicing, and other accounting support functions
• Prepare correspondence, reports, and other business documents
• Support organizational events, including occasional early mornings, evenings, and weekends
• Maintain organized records, files, and office documentation
• Provide administrative and operational support across departments while assisting with special projects as organizational needs evolve

Minimum Requirements

• High school diploma or equivalent required
• Minimum of two years of clerical or administrative experience
• Proficiency with Microsoft Office, including Excel
• Experience using multi-line phone systems and standard office equipment
• Strong written, verbal, and professional communication skills
• Excellent writing, editing, organizational, and multitasking abilities
• Ability to exercise sound judgment while handling confidential information with professionalism and discretion
• Ability to establish and maintain professional working relationships
• Ability to manage multiple projects, meet deadlines, and work independently while collaborating effectively with staff and leadership
• Background screening is part of the hiring process
• Support a drug-free work environment

Preferred Experience

• Experience with Accounts Payable, Accounts Receivable, invoicing, and QuickBooks
• Marketing, communications, or graphic design experience
• Additional executive support experience

TDL Staffing is an Equal Opportunity Employer (EOE).