Executive Assistant

Jobtailor; Emeryville (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Sutter Health Research Institute in Emeryville, CA seeks an experienced administrative professional to provide high-level support to executive leaders. You will work independently on confidential assignments, exercising sound judgment and leveraging advanced knowledge of administrative policies and procedures.

The role requires strong communication skills, time management, and proficiency in Microsoft Office.

Qualifications

• 4 years recent relevant experience.
• Written communications for internal and external audiences.
• Verbal communications skills for diverse audiences.
• Well-developed time management and organizational skills.
• Ability to prioritize assignments and meet deadlines within policies and procedures.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Proficiency with internet search software and related information systems.
• Ability to interpret data and instructions in various formats.
• Ability to work independently and as part of a team.
• Ability to handle multiple tasks in interruption-heavy environments.
• Ability to protect PHI privacy.
• Ability to build collaborative relationships with peers and staff.

Responsibilities

• Provide high-level, specialized administrative support to executive leaders within Sutter Health Research Institute.
• Work independently on complex, critical, and confidential assignments.
• Exercise sound judgment and apply advanced knowledge of Sutter Health administrative infrastructure, policies, and procedures.
• Handle complex inquiries, issues, and confidential materials.
• Develop methods or systems to resolve recurring or unusual circumstances.
• Collaborate with peers and staff to achieve departmental and corporate objectives.

Skills

Administrative Support

Data Interpretation

Problem Resolution

Information Systems Proficiency

Internet Search Software Proficiency

Job description

• Provide high-level, specialized administrative support to executive leaders within Sutter Health Research Institute


• Work independently on complex, critical, and confidential assignments


• Exercise sound judgment and apply advanced knowledge of Sutter Health administrative infrastructure, policies, and procedures


• Handle complex inquiries, issues, and confidential materials


• Develop methods or systems to resolve recurring or unusual circumstances


• Collaborate with peers and staff to achieve departmental and corporate objectives

Requirements

• 4 years recent relevant experience


• Written communications skills, including composing effective communications for internal and external audiences


• Verbal communications skills, including speaking and listening effectively to various audiences


• Well-developed time management and organizational skills


• Ability to prioritize assignments and meet deadlines within standardized policies and procedures


• Advanced proficiency in Microsoft Office Suite, including Word, Excel, and Outlook


• Proficiency with internet search software and related information systems


• Ability to interpret data and instructions in written, oral, diagram, or schedule form


• Ability to work independently and as part of a team


• Ability to accomplish multiple tasks in an interruption-heavy environment


• Ability to identify, evaluate, and resolve standard problems using established solutions


• Ability to ensure the privacy of patients’ protected health information (PHI)


• Ability to build collaborative relationships with peers and staff members

Core Competencies

Demonstrates advanced administrative support capabilities, including proficiency in Microsoft Office Suite and effective communication skills. Excels in time management, organizational skills, and the ability to handle confidential information while collaborating with diverse teams.

Highest-signal resume keywords

• Advanced Proficiency In Microsoft Office Suite


• Written Communication Skills


• Verbal Communication Skills


• Time Management Skills


• Ability To Ensure Privacy Of PHI

Hard Skills

• Administrative Support


• Data Interpretation


• Problem Resolution


• Information Systems Proficiency


• Internet Search Software Proficiency

Soft Skills

• Collaboration


• Organizational Skills


• Independence


• Effective Listening


• Prioritization

Industry Keywords

• Sutter Health


• Confidential Materials


• Protected Health Information (PHI)


• Departmental Objectives


• Corporate Objectives