Executive Administrator Assistant

Stark Aerospace; Columbus (MS); On-site; USD 45,000 - 65,000; Full time

Job summary

Stark Aerospace seeks an experienced Executive Assistant to support the CEO with calendar management, travel planning, and high-level communication. You will prepare materials, coordinate meetings across time zones, and ensure smooth daily operations.

Ideal candidates have 5+ years supporting C-level executives, mastery of Microsoft Office, discretion, and a proactive, professional demeanor. This on-site role offers exposure to senior stakeholders and strategic initiatives.

Qualifications

• 5+ years of experience supporting C-level executives in a fast-paced environment.
• Expert-level proficiency in Microsoft Office Suite, especially PowerPoint, Outlook, Excel, PowerPoint and Word.
• Outstanding organizational and multitasking skills with high attention to detail.
• Excellent communication skills, both written and verbal.
• Strong interpersonal skills with a professional, diplomatic demeanor.
• Proven ability to handle confidential information with discretion.
• Self-starter with a proactive and flexible approach to tasks and challenges.

Responsibilities

• Calendar Management: Maintain CEO's complex calendar across multiple time zones.
• Microsoft Office Expertise: Create, edit, and format professional presentations; advanced Word/Excel/Outlook usage.
• Meeting Coordination: Prepare agendas, materials, notes, and follow-ups.

Skills

Calendar Management

MS Office Suite

PowerPoint

Outlook

Excel

Word

Organization

Communication

Interpersonal skills

Discretion

Education

Bachelor's degree or equivalent

Tools

Emburse

Zoom

Microsoft Teams

SharePoint

Job description

Key Responsibilities:

• Calendar Management:
  Maintain and manage the CEO's complex calendar, including scheduling meetings, appointments, travel, and calls across multiple time zones.
• Microsoft Office Expertise:
  Create, edit, and format professional slide presentations in Microsoft PowerPoint. Advanced use of Word, Excel, and Outlook is essential for documentation, communication, and data analysis.
• Meeting Coordination:
  Prepare agendas, meeting materials, and take clear, actionable notes. Manage follow-ups and ensure all logistics are handled efficiently.
• Luncheon and Event Planning:
  Organize executive luncheons, board meetings, off-sites, and special events, often involving senior stakeholders and clients.
• Expense Reporting:
  Prepare and reconcile expense reports accurately and in compliance with company policies and procedures.
• Travel Management:
  Coordinate detailed domestic and international travel, including itineraries, accommodations, and logistical support.
• Communication Support:
  Draft and review professional correspondence, handle sensitive information confidentially, and act as a liaison on behalf of the CEO.
• Administrative Support:
  Provide general administrative tasks such as document preparation, filing, and office organization. Serve as the first point of contact for internal and external stakeholders interacting with the CEO's office.

Qualifications:

• Minimum 5+ years of experience supporting C-level executives in a fast-paced environment.
• Expert-level proficiency in Microsoft Office Suite, especially PowerPoint, Outlook, Excel, PowerPoint and Word.
• Outstanding organizational and multitasking skills with high attention to detail.
• Excellent communication skills, both written and verbal.
• Strong interpersonal skills with a professional, diplomatic demeanor.
• Proven ability to handle confidential information with discretion.
• Self-starter with a proactive and flexible approach to tasks and challenges.

Preferred Qualifications:

• Previous experience in the aerospace, defense, or technology sector.
• Familiarity with tools such as Emburse, Zoom, Microsoft Teams, and SharePoint.
• Bachelor's degree or equivalent combination of education and professional experience.