Executive Administrator Assistant

Stark Aerospace Inc.; Columbus, Northern (MS, KY); Hybrid; USD 70,000 - 110,000; Full time

Job summary

Stark Aerospace Inc. is seeking an experienced Executive Assistant to support the CEO. The role involves managing a complex calendar, preparing materials for meetings, and coordinating travel and events across time zones.

The ideal candidate has 5+ years supporting C-level executives, advanced Microsoft Office skills, and a polished, confidential demeanor. This position requires discretion, organization, and proactive problem-solving in a fast-paced aerospace environment.

Qualifications

• Minimum 5+ years of experience supporting C-level executives in a fast-paced environment.
• Expert-level proficiency in Microsoft Office Suite, especially PowerPoint, Outlook, Excel, PowerPoint and Word.
• Outstanding organizational and multitasking skills with high attention to detail.
• Excellent communication skills, both written and verbal.
• Strong interpersonal skills with a professional, diplomatic demeanor.
• Proven ability to handle confidential information with discretion.
• Self-starter with a proactive and flexible approach to tasks and challenges.
• Previous experience in the aerospace, defense, or technology sector.
• Familiarity with tools such as Emburse, Zoom, Microsoft Teams, and SharePoint.
• Bachelor’s degree or equivalent combination of education and professional experience.

Responsibilities

• Maintain the CEO’s calendar across multiple time zones, scheduling meetings, travel, and calls.
• Create, edit, and format professional PowerPoint presentations; document with Word/Excel.
• Prepare agendas, materials, take notes, and track follow-ups.
• Organize executive luncheons, board meetings, off-site events with senior stakeholders.
• Prepare and reconcile expense reports per policy.
• Coordinate domestic and international travel logistics and itineraries.
• Draft and review professional correspondence; handle confidential information.
• Provide general administrative tasks and serve as the CEO’s office point of contact.

Skills

C-level support

Organizational skills

Written and verbal communication

Interpersonal skills

Discretion with confidential info

Self-starter attitude

Aerospace/defense/tech experience

Emburse/Zoom/Teams/SharePoint

Microsoft Office proficiency

Education

Bachelor’s degree or equivalent

Tools

Emburse

Zoom

Microsoft Teams

SharePoint

Job description

• Calendar Management:
  Maintain and manage the CEO’s complex calendar, including scheduling meetings, appointments, travel, and calls across multiple time zones.
• Microsoft Office Expertise:
  Create, edit, and format professional slide presentations in Microsoft PowerPoint. Advanced use of Word, Excel, and Outlook is essential for documentation, communication, and data analysis.
• Meeting Coordination:
  Prepare agendas, meeting materials, and take clear, actionable notes. Manage follow-ups and ensure all logistics are handled efficiently.
• Luncheon and Event Planning:
  Organize executive luncheons, board meetings, off-sites, and special events, often involving senior stakeholders and clients.
• Expense Reporting:
  Prepare and reconcile expense reports accurately and in compliance with company policies and procedures.
• Travel Management:
  Coordinate detailed domestic and international travel, including itineraries, accommodations, and logistical support.
• Communication Support:
  Draft and review professional correspondence, handle sensitive information confidentially, and act as a liaison on behalf of the CEO.
• Administrative Support:
  Provide general administrative tasks such as document preparation, filing, and office organization. Serve as the first point of contact for internal and external stakeholders interacting with the CEO's office.

• Minimum 5+ years of experience supporting C-level executives in a fast-paced environment.
• Expert-level proficiency in Microsoft Office Suite, especially PowerPoint, Outlook, Excel, PowerPoint and Word.
• Outstanding organizational and multitasking skills with high attention to detail.
• Excellent communication skills, both written and verbal.
• Strong interpersonal skills with a professional, diplomatic demeanor.
• Proven ability to handle confidential information with discretion.
• Self-starter with a proactive and flexible approach to tasks and challenges.

• Previous experience in the aerospace, defense, or technology sector.
• Familiarity with tools such as Emburse, Zoom, Microsoft Teams, and SharePoint.
• Bachelor’s degree or equivalent combination of education and professional experience.

Qualifications

Skills

Behaviors

:

Motivations

:

Education

Experience

Licenses & Certifications

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.