Executive Assistant

Beacon Hill Staffing Group; El Segundo (CA); Hybrid; USD 108,000 - 132,000; Full time

Benefits offered by this job

Free onsite parking

Comprehensive healthcare coverage

Free daily breakfast, lunch, snacks, &

Wellness and lifestyle perks

401(k) plan with company match

Job summary

Beacon Hill Staffing Group is seeking an Executive Assistant to support 10 executives on the Credit team. The role is hybrid in El Segundo, CA, with four onsite days and one remote day.

Schedule management, travel planning, and meticulous document preparation are core duties. The ideal candidate has 7–10+ years of EA experience in financial services, superb organizational skills, and proficiency in MS Office; Concur familiarity is a plus.

Qualifications

• Bachelor's degree or equivalent professional experience.
• 7-10+ years of executive assistant experience, preferably in financial services.
• Excellent organizational and time-management abilities with competing priorities.
• Strong written and verbal communication skills.
• Proficiency in MS Office; Concur experience is a plus.

Responsibilities

• Provide administrative support to 10 executives on the Credit team, including calendar management and meeting coordination.
• Arrange domestic and international travel, prepare itineraries, and handle related logistics.
• Manage expense reporting and reconciliations through Concur.
• Prepare and edit correspondence, presentations, and spreadsheets with attention to detail.
• Coordinate team meetings and events and ensure coverage with other assistants.

Skills

Calendar management

Travel coordination

Expense reporting

Communication skills

Education

Bachelor's degree

Tools

Concur

Microsoft Outlook

Excel

Word

PowerPoint

Job description

Our client, a global private equity firm, is seeking an Executive Assistant to join their organization. They are looking for an individual who has excellent organizational and time management skills, who thrives and can prioritize efficiently in a fast-paced environment. The hours are 7:00 a.m.-4:00 p.m. with flexibility for overtime. This role is hybrid, with four days onsite in El Segundo, CA and one remote.

Responsibilities

• Provide administrative support to 10 executives on the Credit team, including complex calendar management and meeting coordination
• Arrange detailed domestic and international travel, prepare itineraries, and handle related logistics
• Manage expense reporting and reconciliations through Concur
• Prepare and edit correspondence, presentations, and spreadsheets with strong attention to detail
• Coordinate team meetings and events
• Collaborate with other assistants to ensure seamless communication and coverage

Job Requirements

• Bachelor's degree or equivalent professional experience
• 7-10+ years of executive assistant experience, ideally within financial services
• Excellent organizational and time management skills with the ability to manage competing priorities
• Strong written and verbal communication abilities
• High degree of professionalism, discretion, and interpersonal tact
• Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint; familiarity with Concur preferred
• Up to $120K salary + annual bonus potential + overtime
• Free onsite parking
• Comprehensive healthcare coverage
• Free daily breakfast, lunch, snacks, and beverages
• Wellness and lifestyle perks
• 401(k) plan with partial company match

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.