Executive Assistant

Maytav Bus Co; Durham (NC); On-site; USD 97,000 - 108,000; Full time

Benefits offered by this job

none

Job summary

Greene Resources in Durham, NC seeks an Executive Assistant to provide comprehensive administrative support to the leadership team and office operations. The role handles travel, expenses, calendars, meetings, and budget-related tasks with discretion and professionalism.

Ideal candidate has 5+ years in executive support, a professional certification or equivalent experience, and strong Excel/Teams/Word/PowerPoint skills, plus excellent communication and organizational abilities.

Qualifications

• 5+ years of experience in executive support roles.
• Requires a professional certification or equivalent experience working with senior-level executives and with customers, vendors and visitors.

Responsibilities

• Provide comprehensive administrative support to leadership and office operations.
• Manage correspondence, travel arrangements, expense reporting, and meeting logistics.
• Welcome internal visitors, maintain calendars, manage contacts, organize files, and oversee budget activities.
• Coordinate meetings by schedules, logistics, attendance, and documenting notes and actions.
• Plan and execute events, including customer visits and related logistics.
• Monitor departmental expenses and assist in budgeting processes.
• Process purchase orders, invoices, and related financial documents.
• Collaborate with internal/external stakeholders while handling confidential information.
• Perform additional duties and special projects as assigned.

Skills

Organized

Strong communication

Detail-oriented

Education

Professional certification or equivalent experience

Tools

Microsoft Excel

Microsoft Teams

Word

PowerPoint

Job description

Position: Executive Assistant

Location: Durham, NC

Pay:$47 to $52/hour

Experience: 5+ years of experience in executive support roles.

Education:Requires a professional certification or equivalent experience working with senior-level executives within and outside the company, as well as experience with customers, vendors, visitors, and other dignitaries.

Type: Full-time; Contract

Schedule:Monday - Friday, 8:00am to 5:00pm

Greene Resources is seeking an Executive Assistant to join a growing and dynamic team!

Job Description:

1. Provide comprehensive administrative support to the leadership team and office operations.
2. Manage correspondence, travel arrangements, expense reporting, and meeting and event logistics.
3. Welcome internal visitors, maintain calendars, manage contact records, organize files, oversee budget-related activities, and support daily office operations.
4. Coordinate meetings by managing schedules, providing logistical support, attending sessions as needed, and documenting meeting notes and action items.
5. Plan and execute events, including coordinating customer visits and all related logistics.
6. Monitor and track departmental expenses and assist in the development, administration, and management of annual budgets.
7. Process purchase orders, invoices, and related financial documentation accurately and efficiently.
8. Collaborate with internal and external stakeholders, handling confidential and sensitive information with professionalism and discretion.
9. Perform additional duties and special projects as assigned.

Position Requirements:

1. Expertise in Microsoft Excel, Microsoft Teams collaboration tools, Word, and PowerPoint.
2. An organized and resourceful approach to your responsibilities.
3. Strong interpersonal and communication skills.

Greene Resources is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how work is bought, sold and delivered to enable access to the American Dream.

We are proud to be an Equal Employment Opportunity and Affinitive Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

#GRPRO