Executive Assistant

Versova; Des Moines (IA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

HSA with company match

Paid time Off

401K with company match

Tuition Reimbursement

Employee Assistance Program

Regular performance reviews

Job summary

Versova in Des Moines, IA seeks an Executive Assistant to provide comprehensive administrative support to a senior executive, manage complex schedules, travel arrangements, and meeting logistics in a professional office setting.

You will conduct research, prepare summaries, handle confidential information with discretion, and coordinate with staff at all levels. Occasional travel may be required, and you will contribute to efficient information flow and project support.

Qualifications

• Bachelor's degree in Business Administration or related field, or equivalent experience.
• 4+ years of administrative support experience, preferably as an executive assistant.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Strong attention to detail and accuracy.
• Ability to work independently and prioritize tasks effectively.
• Problem-solving and decision-making skills.

Responsibilities

• Manage the executive's schedule, including complex meeting arrangements and travel planning.
• Prepare for meetings, including gathering materials and coordinating logistics.
• Conduct research and information gathering, preparing summaries and reports for the executive.
• Handle follow-up tasks and action items from meetings and communications.
• Develop and maintain positive relationships at all levels of the organization.
• Implement processes to manage projects and information flow.
• Use discretion and judgment to facilitate the executive's activities.
• Maintain strict confidentiality of sensitive information.
• May direct and deploy support staff or other resources as needed.
• Perform other administrative duties as assigned.

Skills

organizational/time management

communication skills

independence/prioritization

problem solving

attention to detail

confidentiality

experience: admin support

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

The Executive Assistant provides comprehensive administrative support to an executive, ensuring efficient time management and productive interactions with staff and the public. This role involves handling a wide range of administrative tasks, independently managing projects, information, and people, while maintaining confidentiality and exercising discretion.

Essential Job Functions:

• Manage the executive's schedule, including complex meeting arrangements and travel planning
• Prepare for meetings, including gathering materials and coordinating logistics
• Conduct research and information gathering, preparing summaries and reports for the executive
• Handle follow-up tasks and action items from meetings and communications
• Develop and maintain positive relationships at all levels of the organization
• Implement processes to manage projects and information flow
• Use discretion and judgment to facilitate the executive's activities
• Maintain strict confidentiality of sensitive information
• May direct and deploy support staff or other resources as needed
• Perform other administrative duties as assigned

Required Qualifications:

• Bachelor's degree Business Administration, or related field (or equivalent experience)
• 4+ years of related experience in administrative support, preferably as an executive assistant
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to handle confidential information with discretion
• Strong attention to detail and accuracy
• Ability to work independently and prioritize tasks effectively
• Problem-solving and decision-making skills

Preferred Qualifications:

• Experience in the specific industry or field of the executive
• Knowledge of project management principles
• Familiarity with scheduling and travel booking software

This position is situated in a professional office setting, providing a structured work environment. The role may require occasional travel, necessitating flexibility and adaptability to different locations. Given the nature of the job, there may be instances where extended hours are necessary to meet deadlines or support the executive's schedule, demanding a commitment to time management and work prioritization. The position typically involves the ability to sit for extended periods and use a computer for prolonged periods.

About Us

Versova is one of the largest egg producers in the United States, bringing together family-owned farms in Iowa, Ohio, Washington, Oregon, Idaho, Utah, and Colorado. With over six decades of industry experience, our team of more than 2,000 employees is dedicated to exceptional flock care, environmental stewardship, and producing safe, high-quality eggs. More than just a workplace, Versova is a team built on shared values, working together to enrich our communities and uphold the highest ethical standards.

As a family of companies and a company of families, we are guided by a strong set of Core Values: Recognition, Initiative, Safety & Security, Service, Community, Respect, Integrity, Ownership, and Excellence. These values drive our commitment to responsible employment, sustainability, and industry innovation. When you join Versova, you become part of something bigger - working together to lead the future of egg production with integrity and excellence.

• Regular performance reviews
• HSA with company match
• Paid time Off
• 401K with company match
• Tuition Reimbursement
• Employee Assistance Program

Posting Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.

Disclosure

This job description is not exhaustive, as employees may perform additional related duties as needed. Employment is based on an 'at-will' basis. Employment is contingent upon the successful completion of a background check, as applicable to the role and in compliance with local, state, and federal laws.