Executive Assistant

jobr.pro; Kalamazoo (MI); Hybrid; USD 50,000 - 70,000; Full time

Job summary

CRB is seeking an Executive Assistant to support executives by managing calendars, coordinating communication, preparing information, and representing the executive to staff and the public.

The role requires handling confidential information with discretion, strong organizational skills, and the ability to multitask across administrative functions. The position can be based out of Kalamazoo, MI or Kansas City, MO.

Qualifications

• High School Diploma required; College Degree preferred.
• A minimum 7 years of administrative experience.

Responsibilities

• Support and assist executives that ensure effective use of time and productive interactions with staff and the public.
• Handle a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles.
• Responsible for schedule management, communication liaison, information preparation, and representing the executive to others.
• Handles confidential company information and communications.
• Use discretion and judgment and knowledge of organization to facilitate the executive's activities.

Skills

Verbal and written communication

Organizational/multitasking

Gatekeeper & information filtering

Discretion with confidential info

Interpersonal skills

Problem-solving skills

Microsoft Office Suite

Office equipment proficiency

Education

High School Diploma

College Degree preferred

Tools

Microsoft Office (Office 365)

Job description

Job Description

The Executive Assistant provides support and assistance to executives that ensure effective use of time and productive interactions with staff and the public. Handles a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles. Responsible for schedule management, communication liaison, information preparation, and representing the executive to others. Handles confidential company information and communications. Full comprehension of company's operation and procedures. Uses discretion and judgment and knowledge of organization to facilitate the executive's activities.

This position can be based out of Kansas City, MO or Kalamazoo, MI.

Qualifications

Minimum Qualifications

• High School Degree required; College Degree preferred.
• A minimum 7 years of administrative experience

Additional Qualifications

• Excellent verbal and written communication skills
• Strong organizational skills and ability to multitask
• Excellent Problem-solving and decision-making skills
• Ability to act as gatekeeper and elevate relevant information to executives as needed
• Skilled in the use of standard office equipment (e.g., copiers, business telephone systems, projectors, fax machines).
• Ability to work effectively with minimal supervision
• Excellent interpersonal skills
• Ability to treat confidential information with appropriate discretion
• Exceptional attention to detail
• Advanced working knowledge of all Microsoft Office Suite applications as required

Responsibilities

• Support and assist executives that ensure effective use of time and productive interactions with staff and the public
• Handle a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles
• Responsible for schedule management, communication liaison, information preparation, and representing the executive to others
• Handles confidential company information and communications
• Use discretion and judgment and knowledge of organization to facilitate the executive's activities

Additional Information

All your information will be kept confidential according to EEO guidelines.

CRB is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. Employment is contingent on background screening.

CRB offers a complete and competitive benefit package designed to meet individual and family needs.

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.