Executive & Office Operations Assistant

Mariloff Diamonds International, Inc.

Dallas (TX)

On-site

USD 39,970 - 51,251

Full time

14 days+

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Benefits offered by this job

Compensation based on experience

Benefits package

Paid time off

Job summary

A family-owned jewelry business in Dallas seeks a highly organized Executive Assistant to support its showroom operations. The role involves managing communications, light bookkeeping, and assisting the ownership team. Candidates should have at least 3 years of office experience and proficiency in QuickBooks. This is a full-time, in-person position with competitive compensation and benefits.

Qualifications

3+ years of office experience.
Proven experience with QuickBooks, Excel, and MS Word.
Exceptional attention to detail.

Responsibilities

Handle daily operations and communications.
Perform light bookkeeping and manage bill payments.
Support owners with personal assistant tasks.

Skills

Organizational skills

Attention to detail

Problem-solving

Customer service

Bookkeeping

Proficiency in QuickBooks

Proficiency in Excel

Proficiency in MS Word

Job description

Direct message the job poster from Mariloff Diamonds International, Inc.

Compensation Based on Experience + Benefits

Mariloff Diamonds & Fine Jewelry has been a trusted name in Dallas, Texas for over 40 years. We're a family-owned business looking for a highly organized, detail-oriented Executive Assistant to support our office operations, ownership team, and client-facing staff.

*This is a full-time, IN-PERSON position based in our Dallas showroom. Please DO NOT APPLY if you are not available to work onsite.

About the Role

This role is ideal for someone with a blend of administrative, bookkeeping, and customer service experience. You'll be an essential member of our close-knit team—handling daily operations, coordinating communications, and ensuring the smooth running of the showroom and back office.

Perform light bookkeeping and manage bill payments using QuickBooks
Organize and maintain vendor files, invoices, and the physical file room
Order and restock office and kitchen supplies
Maintain and troubleshoot copy machine, printers, and other office tech
Prepare internal memos, assist with tax return processing
Schedule meetings, prepare internal communications, and assist with filing tax returns
Support the owners with occasional personal assistant tasks
Coordinate product shipping and insurance logistics for customer orders
Research, track, and pay applicable sales taxes online
Greet customers and support in-store appointments as needed
Help cover the front desk and phones in a professional, polished manner

What We're Looking for

3+ years of office experience (family office or small business a plus, but we're open to strong candidates with less experience)
Proven experience with QuickBooks, Excel, and MS Word
Strong organizational skills and exceptional attention to detail
Proactive problem-solver who takes initiative and catches errors
Discreet, loyal, and professional under pressure
Flexible schedule and willingness to pitch in wherever needed

What We Offer

Compensation based on experience
Benefits package + PTO and paid holidays

You’ll be part of a trusted, tight-knit team that values professionalism, collaboration, and attention to detail. We’d love to hear from you if you take ownership, care about getting things right, and thrive in a fast-paced but friendly retail office environment. This is a great opportunity to make a real impact alongside a dedicated group of people who love what they do.

Seniority level