Private Equity Contract Executive Assistant Office Manager

Colvin Resources Group

Dallas (TX)

On-site

USD 75,000 - 100,000

Part time

14 days+

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Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A private equity firm is seeking an experienced Executive Assistant in Dallas, Texas. This role involves managing daily operations for a founding Managing Director, coordinating travel, and providing administrative support. The ideal candidate will have over 5 years of experience as an Executive Assistant and possess strong communication and organizational skills. A proactive attitude and proficiency with technology are crucial for success in this position.

Qualifications

5+ years of Executive Assistant experience is required.
Candidate must have excellent communication and social skills.
Ability to manage confidential materials is essential.

Responsibilities

Manage the daily operations for the Managing Director and principals.
Coordinate travel details and prepare associated materials.
Greet clients and investors, ensuring a professional atmosphere.
Handle office management tasks including supplies and cleanliness.

Skills

Excellent written and verbal communication skills

5+ years of Executive Assistant experience

Superior writing and report presentation skills

Proficiency with Microsoft Office applications

Proactive attitude

Exceptional organizational skills

Comfort with technology

Ability to handle confidential materials

Job description

Private Equity Contract Executive Assistant Office Manager

Direct message the job poster from Colvin Resources Group

Temp to Perm Executive Assistant for Private Equity Firm in Dallas, Texas

Responsibilities

Successfully represent this Private Equity Founding Managing Director (FMD) and the Senior Investment Team to external stakeholders
Manage all aspects of daily operations for the FMD and principals
Oversee heavy, ever-changing, calendar and books appropriate appointments utilizing creative time management skills to enable the executive to maximize his productivity and use of time
Prepare extensive domestic & international travel itineraries and manage the entire travel process, ensure accuracy of travel itineraries (flight, hotel, transport, etc.)
Provide detailed scheduling and briefing materials for travel, meetings, and speaking engagements
Monitor heavy phone and e-mail volume
Greet and professionally welcome any in-office clients, investors, and portfolio executives on daily basis
Ability to manage needs and concerns of the FMD during non-traditional business hours
Complete accurate expense reports as well as processing invoices for payments for multiple employees
Ensure the smooth running of an office on a day-today basis by liaising with staff, suppliers, and clients
Planning and coordinating company events and annual meetings
Assist other Private Equity members (approximately 9 – 10 other individuals) on an as needed basis
Office management duties such as ordering supplies, keeping the office clean, facilitation of anything with building management, etc.

Requirements

Candidate must have excellent written and verbal communication skills, polished and professional presentation, and social skills
5+ years of Executive Assistant or similar experience
Superior writing and report presentation skills
Exceptional clerical skills and proficiency with Microsoft Office applications
Positive attitude and the ability to be proactive and anticipate needs
Exceptional organizational and efficient administrative skills
Proven proficiency with technology including computers, iPhones, iPads, and general current technology
Able to handle highly sensitive and confidential materials

Seniority level