Office Coordinator

Fourth Floor; New York (NY); On-site; USD 60,000 - 65,000; Full time

Job summary

A leading luxury Fine Jewelry designer is seeking an Office Coordinator to manage administrative and operational tasks in a collaborative environment. This role requires strong organizational and communication skills, along with proficiency in MS Excel and familiarity with inventory operations software. Candidates should thrive in a fast-paced setting, demonstrating attention to detail and the ability to multitask effectively.

Qualifications

• 3-5 years of experience in jewelry or related field required.
• Proficiency with MS Excel for compiling reports is required.
• Must be able to multitask in a fast-paced environment.

Responsibilities

• New stock check-in and daily digital & manual filing.
• Coordinate repairs and handle inbound/outbound shipments.
• Maintain office expense records and organization.

Skills

Organizational skills

Attention to detail

Problem-solving

Communication skills

MS Excel proficiency

Time management

Education

Associate or Bachelor’s Degree

Tools

MS Office

RightClick

Adobe Photoshop

Job description

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This range is provided by Fourth Floor. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60,000.00/yr - $65,000.00/yr

Direct message the job poster from Fourth Floor

Senior Search Consultant at Fourth Floor, a division of Career Group Companies

Our client, a luxury Fine Jewelry wholesale designer is looking for a responsible Office Coordinator to perform a wide range of administrative and operational tasks. They are a small but growing fine jewelry designer (currently at the wholesale level), with a family-like environment.

Understanding inventory is the basis of all tasks in this position. Their office inventory is run by RightClick software, which is the heart of their inventory operations. Previous experience with RightClick is a major plus; otherwise, they will offer training, but the candidate will be expected to learn quickly.

The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like MS Excel. Proficiency with Excel for compiling reports is required.

The ability to multitask in a fast-paced environment is important, as are attention to detail and strong organizational skills with the ability to learn quickly and to be proactive.

They are looking for someone who will thrive in a fast-moving, entrepreneurial and collaborative environment.

Responsibilities

• New stock check in
• RTVs
• Reconcile monthly retailer sales reports
• Daily digital & manual filing on Sugarsync/RightClick
• Handling inbound and outbound shipments
• Coordinate repairs, with supervision
• Office expense maintenance and reporting
• Trunk show support (seasonal)
• Office supplies organization & maintenance

Skills

• Extremely organized and orderly
• Attention to detail and problem-solving skills
• Strong organizational skills with the ability to multi-task
• Highly motivated and enthusiastic – proactive to find and resolve problems
• Proficiency in MS Office and MS Excel; Adobe Photoshop is a plus
• Excellent time management skills and the ability to prioritize work
• Excellent written and verbal communication skills
• Associate or Bachelor’s Degree
• At least 3-5 years of experience in jewelry or related field required with wholesale experience/understanding is needed for this position.

**This position is on-site 5 days a week.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Customer Service

• Industries

  Wholesale Luxury Goods and Jewelry and Retail Apparel and Fashion

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