Office Coordinator

Fourth Floor

New York (NY)

On-site

USD 60,000 - 65,000

Full time

14 days+

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Job summary

A leading luxury Fine Jewelry designer is seeking an Office Coordinator to manage administrative and operational tasks in a collaborative environment. This role requires strong organizational and communication skills, along with proficiency in MS Excel and familiarity with inventory operations software. Candidates should thrive in a fast-paced setting, demonstrating attention to detail and the ability to multitask effectively.

Qualifications

3-5 years of experience in jewelry or related field required.
Proficiency with MS Excel for compiling reports is required.
Must be able to multitask in a fast-paced environment.

Responsibilities

New stock check-in and daily digital & manual filing.
Coordinate repairs and handle inbound/outbound shipments.
Maintain office expense records and organization.

Skills

Organizational skills

Attention to detail

Problem-solving

Communication skills

MS Excel proficiency

Time management

Education

Associate or Bachelor’s Degree

Tools

MS Office

RightClick

Adobe Photoshop

Job description

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This range is provided by Fourth Floor. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60,000.00/yr - $65,000.00/yr

Direct message the job poster from Fourth Floor

Senior Search Consultant at Fourth Floor, a division of Career Group Companies

Our client, a luxury Fine Jewelry wholesale designer is looking for a responsible Office Coordinator to perform a wide range of administrative and operational tasks. They are a small but growing fine jewelry designer (currently at the wholesale level), with a family-like environment.

Understanding inventory is the basis of all tasks in this position. Their office inventory is run by RightClick software, which is the heart of their inventory operations. Previous experience with RightClick is a major plus; otherwise, they will offer training, but the candidate will be expected to learn quickly.

The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like MS Excel. Proficiency with Excel for compiling reports is required.

The ability to multitask in a fast-paced environment is important, as are attention to detail and strong organizational skills with the ability to learn quickly and to be proactive.

They are looking for someone who will thrive in a fast-moving, entrepreneurial and collaborative environment.

Responsibilities

New stock check in
RTVs
Reconcile monthly retailer sales reports
Daily digital & manual filing on Sugarsync/RightClick
Handling inbound and outbound shipments
Coordinate repairs, with supervision
Office expense maintenance and reporting
Trunk show support (seasonal)
Office supplies organization & maintenance

Skills

Extremely organized and orderly
Attention to detail and problem-solving skills
Strong organizational skills with the ability to multi-task
Highly motivated and enthusiastic – proactive to find and resolve problems
Proficiency in MS Office and MS Excel; Adobe Photoshop is a plus
Excellent time management skills and the ability to prioritize work
Excellent written and verbal communication skills
Associate or Bachelor’s Degree
At least 3-5 years of experience in jewelry or related field required with wholesale experience/understanding is needed for this position.

**This position is on-site 5 days a week.

Seniority level