Executive Assistant

Cavenaugh Media; Dallas (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

Cavenaugh Media, a Dallas-based marketing agency, is seeking an Executive & Personal Assistant to support the founder in daily administrative tasks, travel logistics, and personal coordination on-site in Dallas, TX. The ideal candidate is highly organized, discreet, and able to manage multiple priorities with professionalism.

Responsibilities include calendar management, meeting coordination, expense tracking, and handling both personal and professional logistics for the founder.

Qualifications

• Experience in executive/personal or administrative support.
• Strong organizational skills to manage calendars, schedules, and priorities.
• Ability to coordinate logistics, appointments, and day-to-day tasks.
• Excellent written and verbal communication skills.
• Discretion with confidential information.
• Proficiency with Google Workspace and related tools.
• Experience supporting a founder or executive is a plus.

Responsibilities

• Manage founder's calendar and scheduling.
• Coordinate meetings and travel logistics.
• Organize tasks and priorities for the day.
• Assist with expense tracking.
• Handle personal and professional logistics.

Skills

Organizational skills

Communication skills

Discretion

Attention to detail

Multitasking

Tools

Google Workspace

Calendars

Task management tools

Document management systems

Job description

Cavenaugh Media is a forward-thinking marketing agency based in the Dallas-Fort Worth area, focused on helping businesses grow through strong digital strategy and execution. We specialize in SEO, digital advertising, social media management, web design, and CRM systems. Our approach combines creative marketing with measurable results, helping businesses build a stronger online presence and scale sustainably.

Role Description

This is a full-time, on-site role for an Executive & Personal Assistant based in Dallas, TX. This role supports the founder directly by managing day-to-day administrative tasks, scheduling, logistics, and personal coordination. Responsibilities include managing calendars, coordinating meetings and travel, organizing tasks and priorities, assisting with expense tracking, and handling personal and professional logistics.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple responsibilities while maintaining discretion and professionalism.

Qualifications

• Experience in Executive Assistance, Personal Assistance, or Administrative Support
• Strong organizational skills with the ability to manage calendars, schedules, and priorities
• Ability to coordinate logistics, appointments, and day-to-day tasks efficiently
• Excellent written and verbal communication skills
• High attention to detail and strong follow-through
• Ability to handle confidential information with discretion
• Proficiency with tools such as Google Workspace, calendars, task managers, and document systems
• Experience supporting a founder or executive is a plus