Executive Assistant

Ohio State University; Columbus (OH); On-site; USD 50,000 - 68,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Public Service Loan Forgiveness

Retirement plan

Job summary

The Ohio State University seeks an Executive Assistant to coordinate and manage the administrative activities of senior leaders at the Wexner Medical Center. This role requires professional communication across internal and external organizations and the ability to work with staff across multiple departments and hospitals.

You will handle calendars, travel, meetings, and project support; prepare meeting materials, draft letters and reports, take minutes, and arrange logistics.

Qualifications

• Bachelor's degree or equivalent experience.
• 2 years of relevant administrative experience preferred.
• Experience in hospital or executive settings is desired; two years in administrative capacity required.

Responsibilities

• Coordinate and manage day-to-day activities, calendars, travel, and projects for senior leaders.
• Draft and prepare letters, reports, and meeting materials; take minutes and arrange meetings.
• Communicate across internal and external stakeholders with discretion and confidentiality.

Skills

Communication

Discretion

Time management

Calendar management

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Job description

Job Title: Executive Assistant

Department: Scope of Position

The Executive Assistant coordinates and manages the administrative activities of The Ohio State University Wexner Medical Center senior leaders as assigned. This position requires the ability to effectively communicate across internal and external organizations while working with staff and management across multiple departments and hospitals. Provides assistance to other senior leaders within the medical center which requires considerable discretion and judgement as dealing in matters of a highly confidential nature. Oversees office matters relating to facilities and supplies. This role supports the senior leaders that are responsible for leading the day-to-day operations.

This position will have the primary responsibility of coordinating and managing the day-to-day activities, travel, calendars, and projects supporting senior leaders as assigned. This position will involve interactions at all levels of the organization and the public. This position will be responsible for developing and coordinating materials needed for meetings and following up on multiple requests. This position will draft and compose letters and/or reports, take meeting minutes, arrange meetings, make reservations, travel, order supplies, food, and other duties as requested.

Bachelor's degree or equivalent experience. 2 years of relevant experience preferred. Administrative experience in a hospital, executive suite, and/or supporting multiple leaders is desired; two years’ experience in administrative capacity is required. This position will require a person with sound judgment and the ability to prioritize. This position requires the ability to define problems, collect data, establish facts, draw conclusions and recommend appropriate action. Demonstrates competence in technical, interpersonal, educational and cognitive skills required to meet essential job functions.

Our Comprehensive Employee Benefits Include An array of retirement plan options, each with a generous employer contribution. Affordable health insurance options, including dental, vision and prescription coverage that begin on day one. Paid vacation and sick leave, including short and long-term disability and paid parental leave. Get the most out of the Public Service Loan Forgiveness program. And much more!

Location: Meiling Hall (0281)

Position Type: Regular

Scheduled Hours: 40

Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.

At Ohio State, you’ll find work that inspires you. We offer roles and growth opportunities in countless fields and specialties — including a job that’s right for you.

Ohio State benefits give you options to take care of what matters most to you — and opportunities to make adjustments as your life and needs change, including:

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

As Buckeyes, we accomplish more together. No matter your role, you’ll be part of creating what people need now: pathways to education, research and health care. Working at Ohio State means you’re part of a team with a strong sense of community and an unwavering commitment to excellence — and, of course, incomparable Buckeye spirit. We bring out the best in people, help each other succeed and learn together. By joining Ohio State, you become part of a top-20 public university with one of America’s leading academic health centers. We’re a team of dedicated colleagues with access to boundless resources that support you.