Administrative Assistant 3

Ohio State University; United States; On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Paid time off and holidays

State retirement plan

Job summary

The Ohio State University is seeking an Administrative Assistant 3 to coordinate administrative, financial, and operations for the Student Wellness Center and the Student Advocacy Center on site. The role provides direct support to directors and staff while managing two busy, student-centered teams with confidentiality and attention to detail.

The position requires strong MS Office skills, scheduling tools, and knowledge of financial processes.

Qualifications

• High school diploma or GED is required.
• Proven ability to work independently and manage two teams’ workflows.
• Proficient in MS Office and scheduling tools; knowledge of financial processes is a plus.

Responsibilities

• Coordinate administrative, financial, and operational functions for SWC and SAC.
• Provide direct administrative support to Directors and staff across two centers.
• Navigate two high-traffic workflows with discretion and multitasking in a University setting.

Skills

Excellent written and verbal comunicat

Independent work

Relationship management

Education

High School diploma or GED

Bachelor’s degree in business administration, financial management, communications, or related field

Tools

Microsoft Office Suite

digital scheduling tools

Workday

Job description

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Job Title

Administrative Assistant 3

Department

Student Life | Student Wellness Center

The Administrative Assistant coordinates the comprehensive administrative, financial, and operational functions for both the Student Wellness Center (SWC) and the Student Advocacy Center (SAC) within the Holistic Student Well‑being portfolio. This role provides direct administrative support to the Directors of both centers, as well as general operational support for both full‑time staffs. The individual in this position must navigate the unique workflows of two high‑traffic, student‑centered departments, requiring exceptional multi‑tasking abilities, fiscal precision, and total discretion with confidential and private information.

This position will work on site. The office is open 9am‑5pm Monday‑Friday.

Qualifications Required

• High School diploma or GED.
• Minimum of 2 years of professional administrative, office management, or business administration experience.
• Proven ability to work independently and seamlessly manage complex workflows across two distinct teams or offices.
• Demonstrated knowledge of business and financial principles, including experience with financial operations, procurement, purchasing, expense reports, balancing financial sheets, or inventory management.
• Excellent written and verbal communication skills with a high attention to detail and strong relationship management capabilities.
• Proficiency with Microsoft Office Suite (specifically Word, Excel, and PowerPoint) and digital scheduling tools.

Desired

• Bachelor’s degree in business administration, financial management, communications, or a closely related field.
• 4 years or more of relevant administrative and operational experience, preferably within a higher education environment.
• Direct experience handling university purchasing systems, e‑requests, travel reconciliation, and Workday financial systems (specifically within an Ohio State or similar higher education environment).
• Proven experience working with and potentially hiring and training student employees or part‑time staff.
• Experience preparing comprehensive financial and operational reports.
• Experience coordinating projects and operational processes, with the ability to manage multiple workflows in a fast‑paced environment.
• Ability to interpret and apply complex organizational/university policies and procedures.

Salary

The hiring range for this position is $21.35-$23.08/hr. The offer for this position will fall within this range based on internal equity, the unit’s available budget, and the selected candidate’s qualifications.

Additional Information

Career Roadmap Designation https://hr.osu.edu/career-roadmap/

Function: Business Planning and Operations Sub Function: Administrative Assistance Career Level: Techincal 2 Ohio State will not sponsor applicants for work visas for this position.

Office of Student Life Mission Statement

The Office of Student Life fosters students’ development, learning, well‑being and sense of belonging; empowers students to achieve their academic, personal and professional goals; and prepares students to be engaged in a global society.

Location

Recreation and Physical Activity Center (0246)

Position Type

Regular

Scheduled Hours

40

Shift

First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The university is an equal opportunity employer, including veterans and disability. At Ohio State, you’ll find work that inspires you.

We offer roles and growth opportunities in countless fields and specialties — including a job that’s right for you. Ohio State benefits give you options to take care of what matters most to you — and opportunities to make adjustments as your life and needs change, including:

No matter your role, you’ll be part of creating what people need now: pathways to education, research and health care. Working at Ohio State means you’re part of a team with a strong sense of community and an unwavering commitment to excellence — and, of course, incomparable Buckeye spirit. We bring out the best in people, help each other succeed and learn together. By joining Ohio State, you become part of a top-20 public university with one of America’s leading academic health centers. We’re a team of dedicated colleagues with access to boundless resources that support you.