Executive Assistant

Spirit-of-; Columbia Township (MO); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

PTO 200h

Holidays 8 days

Retirement plan

Medical benefits

Dental benefits

Vision benefits

Life insurance

Fireworks credit

Store discount 50%

Clothing allowance

Sabbatical after 5 years

Job summary

Spirit of ’76 Fireworks is seeking an Executive Assistant to the President in Columbia, MO. This role partners with executive leadership to manage priorities, schedules, and confidential communications while supporting office and warehouse operations.

The ideal candidate will be proactive, highly organized, and discreet, with 3+ years of EA experience and a track record of managing complex calendars and travel plans. Notary preferred; relocation may be required.

Qualifications

• Associate's degree preferred.
• 3+ years administrative or executive assistant experience preferred.
• Experience supporting senior executives or business owners strongly preferred.
• Experience managing executive calendars and coordinating travel.
• Notary Public certification preferred.
• Excellent organizational and time-management skills with the ability to prioritize competing responsibilities.
• Strong verbal and written communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Support the President by managing priorities, calendars, and travel.
• Coordinate schedules and travel arrangements for executive leadership.
• Facilitate communication across teams and with external contacts.
• Handle confidential information with care and discretion.
• Serve as a key administrative resource for both the office and warehouse.
• Keep day-to-day operations organized and running smoothly.

Skills

Executive support

Calendar management

Travel coordination

Confidential communications

Discretion & integrity

Problem solving

Time management

Interpersonal skills

Independence

Education

Associate's degree in Business Administration or Office Admin

Tools

Microsoft Office

Google Workspace

Job description

Spirit of ‘76, L.L.C.Executive Assistant—Columbia, MOAre you ready to ignite your career in a dynamic and fun work environment with a national wholesale fireworks distributor? Eager to join a team that thrives on proactive thinking, community, and a winning attitude? Look no further than Spirit of ‘76 Fireworks! We’re on the hunt for a passionate and driven Executive Assistant to join Team ‘76. This exciting opportunity is based in our Columbia, Missouri office, so we’re seeking someone who either resides in or is willing to relocate to the heart of Central Missouri.Why Spirit?Competitive Compensation- Starting salary ranges from $65,000-$75,000 per year, depending on experience200 PTO hours per year8 Days of Paid HolidaysRetirement PlanBonus PlanMedical, Dental, & Vision BenefitsCompany Paid Life Insurance$350 Fireworks Credit50% off in our Retail Store and Seasonal Tent$300 Spirit Clothing AllowancePaid 2-week Sabbatical after 5 years of serviceWhat We Are Looking ForWe're looking for an experienced Executive Assistant who thrives in a fast-paced environment and enjoys being a trusted partner to executive leadership. This role requires exceptional organizational skills, sound judgment, and the highest level of integrity, professionalism, and discretion. You'll support the President by managing priorities, coordinating schedules and travel, facilitating communication, and handling confidential information with care. Beyond executive support, you'll serve as a key administrative resource for both the office and warehouse, helping keep day-to-day operations organized, efficient, and running smoothly. The ideal candidate is proactive, adaptable, detail-oriented, and takes pride in anticipating needs, solving problems, and supporting the success of the organization as a whole.QualificationsAssociate's degree in Business Administration, Office Administration, or a related field preferred3+ years of administrative or executive assistant experience preferredExperience supporting senior executives or business owners strongly preferredExperience managing executive calendars, coordinating travel, and supporting executive meetings and confidential communicationsNotary Public certification or the ability to obtain certification within a reasonable timeframe preferredExcellent organizational and time management skills with the ability to effectively prioritize competing responsibilitiesExceptional verbal and written communication skillsStrong interpersonal skills with the ability to build positive working relationships across all levels of the organizationDemonstrated integrity with the ability to exercise sound judgment, maintain strict confidentiality, and appropriately handle highly sensitive informationStrong attention to detail and commitment to producing accurate, high-quality workAbility to anticipate needs, work independently, and proactively solve problemsProficiency with Microsoft Office Suite, Google Workspace, and other business software applicationsAbility to manage multiple projects simultaneously while meeting deadlinesStrong critical thinking and decision-making skillsProfessional demeanor with a customer service mindsetA reliable source of transportation