Executive Assistant

CEI; Coatesville (Chester County); On-site; USD 45,000 - 55,000; Full time

Job summary

CEI is seeking an Executive Assistant to provide day-to-day administrative and organizational support to the CEO in a fast-paced environment. The role focuses on high attention to detail, discreet handling of information, and proactive initiative.

The ideal candidate will oversee calendars, meetings, travel logistics, and correspondence while maintaining organized files and collaborating with internal teams and external partners.

Qualifications

• Prior experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or similar role.
• Strong organizational and time-management skills with excellent follow-through.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and adapt quickly as needs change.
• High attention to detail and reliability in execution.
• Demonstrated discretion and professionalism when handling confidential information.

Responsibilities

• Provide daily administrative and organizational support to executive leadership.
• Manage calendars, meetings, appointments, and scheduling logistics.
• Track priorities, action items, follow-ups, and next steps to ensure timely completion.
• Coordinate correspondence, communications, and meeting materials.
• Arrange travel and related logistics as needed.
• Maintain organized records, documents, and administrative files.
• Liaise with internal teams, clients, vendors, and external contacts as required.

Skills

Personal Assistant

Executive Assistant

Administrative Assistant

Organization

Time management

Communication

Discretion

Microsoft Office

Tools

Microsoft Office

Job description

Job Description

Job Description

Executive Assistant

Job at a Glance

• Title: Executive Assistant to CEO
• Location: Coatesville, PA - 5 days a week onsite
• Pay: $ 45-55k yearly

Overview
We are seeking a highly organized, proactive Executive Assistant to provide day-to-day administrative and organizational support to executive leadership. This role is ideal for a detail-oriented professional who can manage competing priorities, handle confidential information with discretion, and take initiative in a fast-moving, hands-on environment.

Key Responsibilities

• Provide daily administrative and organizational support to executive leadership
• Manage calendars, meetings, appointments, and scheduling logistics
• Track priorities, action items, follow-ups, and next steps to ensure timely completion
• Coordinate correspondence, communications, and meeting materials
• Arrange travel and related logistics as needed
• Maintain organized records, documents, and administrative files
• Liaise with internal teams, clients, vendors, and external contacts as required

Required Skills

• Prior experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or similar role
• Strong organizational and time-management skills with excellent follow-through
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and adapt quickly as needs change
• High attention to detail and reliability in execution
• Demonstrated discretion and professionalism when handling confidential information
• Ability to work independently, take initiative, and remain responsive in a dynamic environment
• Proficiency with Microsoft Office tools

Education

• No Education Requirements

Preferred Skills

• Experience supporting senior leadership within a small, collaborative organization
• Strong interpersonal skills and a service-oriented mindset
• Comfort working in a hands-on environment with evolving priorities

Why Should I Apply?
This opportunity offers direct exposure to executive leadership and the chance to make an immediate impact by improving day-to-day organization and operational effectiveness in a fast-paced setting.

About CEI:
As a trusted technology partner, CEI delivers solutions that help our customers transform their business and achieve meaningful results. From strategy and custom application development through application management - our technology and digital experience services are tailored to meet each unique need of our customers. Our staffing solutions bring specialized skills to complement our customers' workforce and project requirements.
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