Administrative Assistant

Electrical Contractors Inc.; Utah; On-site; USD 55,000 - 75,000; Full time

Job summary

Electrical Contractors Inc. in Utah is seeking an Executive Assistant to provide comprehensive administrative support to our Engineering team.

The role demands highly organized, proactive individuals who can manage calendars, meetings, travel, and sensitive information with discretion. You will transcribe notes, prepare reports and presentations, handle phone systems, assist in events, maintain filing systems, and support executives daily operations.

Qualifications

• Experience managing calendars and scheduling
• Strong organizational skills with prioritization
• Experience with phone systems and verbal communication
• Accurate transcription and document production
• Proactive problem-solving with attention to detail

Responsibilities

• Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Transcribe meeting notes and prepare reports, presentations, and other documents as required.
• Manage phone systems, including answering calls, directing inquiries, and taking messages when necessary.
• Assist in event planning by coordinating logistics for meetings, conferences, and other corporate events.
• Maintain organized filing systems both digitally and physically to ensure easy access to important information.
• Serve as a personal assistant by handling various tasks that support the executive team’s daily operations.

Skills

Proficiency in calendar management

Strong organizational skills

Experience with phone systems

Transcribe accurately

Proactive problem-solving

Job description

Job Description

Job Description

Job Overview
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our Engineering team. The ideal candidate will possess exceptional communication skills and a strong ability to manage multiple tasks efficiently. This role requires a detail-oriented individual who can handle sensitive information with discretion and maintain a high level of professionalism at all times.

Duties

• Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Transcribe meeting notes and prepare reports, presentations, and other documents as required.
• Manage phone systems, including answering calls, directing inquiries, and taking messages when necessary.
• Assist in event planning by coordinating logistics for meetings, conferences, and other corporate events.
• Maintain organized filing systems both digitally and physically to ensure easy access to important information.
• Serve as a personal assistant by handling various tasks that support the executive team’s daily operations.

Skills

• Proficiency in calendar management and scheduling tools.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Experience with phone systems and excellent verbal communication skills.
• Ability to transcribe accurately and produce high-quality written documents.
• A proactive approach to problem-solving with strong attention to detail.

This Executive Assistant position offers an exciting opportunity for individuals looking to advance their career in a dynamic environment while supporting key executives within the organization.

Some travel required.

Job Types: Full-time, Part-time

People with a criminal record are encouraged to apply

Work Location: In person