Administrative Coordinator

Mack & Associates, Ltd.; Chicago (IL); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life and Disability Insurance

Retirement Plan

Commuter Benefits

Job summary

A leading law firm in Chicago is seeking an Administrative Coordinator to enhance operational efficiencies. This full-time role involves supporting a dynamic legal team by managing calendars, organizing meetings, and ensuring data-driven decision-making processes. Candidates should possess strong organizational skills and experience in a legal environment.

Qualifications

• 2-4 years of experience in a legal administrative or paralegal role.
• Impeccable organization and attention to detail.
• Excellent communication skills.

Responsibilities

• Orchestrate meetings and manage complex calendars.
• Deliver high-level administrative support to department leaders.
• Support data-driven decision-making by analyzing metrics.

Skills

Organization

Communication

Attention to Detail

Tools

Microsoft Office

Job description

1 week ago Be among the first 25 applicants

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Mack & Associates, Ltd. provided pay range

This range is provided by Mack & Associates, Ltd.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$75,000.00/yr - $95,000.00/yr

An elite Chicago law firm is looking for a detail-oriented and driven Administrative Coordinator to play a key role in the day-to-day operations for one of its high-performing departments. This full-time position offers a salary range of $75,000 to $95,000 and a generous benefits package, including Medical, Dental, and Vision coverage, Life and Disability Insurance, a Retirement Plan, and Commuter Benefits.

This is an exciting opportunity to be at the heart of a fast-paced legal team, supporting top-tier attorneys and helping drive operational excellence, strategic initiatives, and client service.

Responsibilities of the Administrative Coordinator:

• Orchestrate meetings, trainings, and events for the group—handling everything from calendars and catering to materials and tech setup.
• Deliver high-level administrative support to department leaders, managing complex calendars, coordinating travel, processing expenses, and scheduling meetings.
• Organize and maintain critical internal documents and reports, including business plans, task lists, and department materials.
• Keep the department’s intranet and information systems current, ensuring easy access to key practice management resources.
• Support data-driven decision-making by compiling and analyzing metrics on budgets, timekeeper hours, utilization, and more.
• Collaborate with billing and client value teams to streamline matter intake, approvals, and financial reporting for cases.
• Assist with marketing initiatives, including award submissions, digital content tracking, and brand consistency.
• Jump into a variety of department-wide projects, ensuring accurate data, timely updates, and seamless execution of internal initiatives.

Qualifications of the Administrative Coordinator:

• 2–4 years of experience in a legal administrative or paralegal role within a law firm.
• Solid command of Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Impeccable organization, a keen eye for detail, and the ability to balance multiple priorities with grace.
• Excellent communication skills—written, verbal, and interpersonal.
• A polished, professional demeanor and the poise to thrive under tight deadlines.

P-15

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Legal Services

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Inferred from the description for this job

Medical insurance

Vision insurance

Disability insurance

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