Executive Assistant

Beacon Hill; Chicago (IL); On-site; USD 130,000 - 140,000; Full time

Job summary

Beacon Hill is launching a Chicago office and seeks an accomplished Executive Assistant to support senior leadership. The ideal candidate is exceptionally proactive, polished, and tech-savvy, able to anticipate needs, manage competing priorities, and serve as a trusted business partner in a fast-paced environment.

Responsibilities include managing complex calendars and travel, coordinating meetings and events, preparing and proofreading documents, and acting as a trusted liaison to internal and

Qualifications

• Bachelor’s degree preferred.
• 5+ years of EA experience supporting senior executives, partners, or C-suite leaders.
• Experience in fast-paced environments such as legal, professional services, consulting, financial services, or private equity is strongly preferred.
• Highly proactive mindset with the ability to anticipate needs and drive work forward with minimal direction.
• Strong executive presence, professionalism, and relationship-building skills.
• Advanced proficiency in Microsoft Office Suite and other business technologies.

Responsibilities

• Support senior partners by managing calendars, travel, meetings and day-to-day priorities.
• Anticipate needs and proactively resolve scheduling conflicts.
• Coordinate extensive domestic and international travel and real-time itinerary management.
• Monitor client activity and assist with follow-up and meeting scheduling.
• Prepare, edit and proofread correspondence, presentations and reports.
• Act as a key point of contact for stakeholders with professionalism and discretion.
• Coordinate meetings and events and handle logistics and action items.
• Assist with Chicago office operations and expansion as the office grows.
• Partner with leadership across offices to ensure consistent best practices.
• Handle highly confidential information with sound judgment.

Skills

Calendar management

Travel coordination

Executive presence

Relationship building

Proactive problem solving

Discretion

Communication

Microsoft Office

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Salary: USD130000 - USD140000 per year

A highly respected global legal organization is seeking an accomplished Executive Assistant to support senior leadership as part of the launch of its new Chicago office. This is a unique opportunity to join a growing team at the ground level and play a critical role in shaping administrative operations for a high-profile group of partners. The ideal candidate is exceptionally proactive, polished, and tech-savvy, with the ability to anticipate needs, manage competing priorities, and serve as a trusted business partner in a fast-paced environment. The role is a 5-day in office position - it is not hybrid.

THE ROLE:

• Support a group of senior partners, managing complex calendars, travel arrangements, meetings, and day-to-day priorities.
• Serve as a strategic partner by anticipating needs, identifying potential scheduling conflicts, and proactively providing solutions before issues arise.
• Coordinate extensive domestic and international travel, including contingency planning and real-time itinerary management.
• Monitor client relationship activity and assist with follow-up, outreach coordination, and meeting scheduling.
• Prepare, edit, and proofread correspondence, presentations, reports, and other business documents.
• Act as a key point of contact for internal and external stakeholders, representing leadership with professionalism and discretion.
• Coordinate meetings and events, manage logistics, and ensure all materials and action items are handled efficiently.
• Assist with office operations and administrative processes as the Chicago office continues to grow and expand.
• Partner closely with leadership and administrative teams across multiple offices to ensure seamless support and consistency in best practices.
• Handle highly confidential information with the utmost discretion and sound judgment.

YOU:

• Bachelor’s degree preferred.
• 5+ years of Executive Assistant experience supporting senior executives, partners, C-suite leaders, or other high-level stakeholders.
• Experience within legal services, professional services, consulting, financial services, private equity, or similarly fast-paced environments is strongly preferred.
• Highly proactive mindset with a demonstrated ability to anticipate needs, solve problems independently, and drive work forward with minimal direction.
• Strong executive presence, professionalism, and relationship-building skills.
• Advanced proficiency in Microsoft Office Suite and other business technologies.

This organization offers a highly competitive compensation and benefits package along with the opportunity to support senior leadership in a dynamic, collaborative, and growth-oriented environment.