Administrative Assistant

Net2Source (N2S); Deerfield (IL); On-site; USD 28,929 - 30,307; Full time

Job summary

A staffing solutions company in Deerfield, IL is looking for an Administrative Assistant. The role involves coordinating meetings, managing calls and emails, and providing calendar management for bankers. Ideal candidates should demonstrate strong Microsoft Office skills and the ability to multitask. This is an entry-level position with a contract duration of over 6 months.

Qualifications

• Excellent Microsoft Word, Excel and Outlook skills.
• Able to manage competing time-sensitive priorities and tasks.
• Demonstrates dependability and high attention to detail.

Responsibilities

• Coordinating and scheduling meetings across time zones.
• Managing high volume of phone calls and emails.
• Calendar management for bankers.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Communication Skills

Attention to Detail

Time Management

Team Player

Job description

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This range is provided by Net2Source (N2S). Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$21.00/hr - $22.00/hr

Title: Administrative Assistant

Duration: 06+ Months with possible extensions

Responsibilities:

• Coordinating and scheduling of meetings and conference calls across multiple time zones
• Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
• Calendar management for bankers (Associate level+)
• Coordinating room bookings for internal/external meetings and VCs across multiple locations
• Coordinating travel arrangements for the team, including: Visa applications, International flight and accommodation bookings
• Car bookings
• Expense processing and timely expense management
• Taking on ad hoc tasks while maintaining workflow
• Supporting teams in day to day issues, needs and queries
• Providing phone / holiday coverage for colleagues

Skills:

• Excellent Microsoft Word, Excel and Outlook skills
• Able to manage competing time-sensitive priorities and tasks
• Demonstrates dependability and high attention to detail along with the ability to multi-task
• Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels
• Comfortable working with people at all organizational levels, internally and externally
• Must be a team player that works well under pressure within a changing environment
• Flexible and adaptable to work and support across multiple teams
• Be resourceful and able to use own initiative in solving issues
• Proactive attitude when managing diaries
• Discretion to deal with confidential business matters
• Friendly, polite and approachable with a “can do” attitude
• Zero to one years of experience

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative, Accounting/Auditing, and Finance

• Industries

  Insurance, Investment Banking, and Financial Services

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