Executive Assistant

Atlas Search; Chicago (IL); On-site; USD 85,000 - 120,000; Full time

Job summary

Atlas Search in Chicago’s downtown is seeking an experienced administrative professional to support executives, manage calendars, travel, and communications.

You will coordinate domestic and international travel, prepare expense reports, and maintain investor databases and CRM entries. This role requires at least 4+ years of admin experience, strong communication, and familiarity with PowerPoint.

Qualifications

• 4+ years of administrative experience in a corporate environment.
• Strong communication skills.
• Financial services experience preferred.
• PowerPoint proficiency is a plus.

Responsibilities

• Maintaining executives’ calendars, scheduling all meetings and conference calls, responding to e-mails and phone calls requesting meetings, resolving meeting conflicts and prioritization issues
• Arranging all aspects of domestic and international travel, keeping executives’ travel profiles up-to-date, managing approvals for any travel, and arranging flights, hotels, and rental cars.
• Preparing and submitting all expense reports on a timely basis
• Track follow-ups and maintain investor databases, contact lists, and CRM entries.
• Prepare, proofread, and format investor-facing materials (presentations, meeting briefs, call scripts, etc.).

Skills

Administrative experience

Strong communication

Financial services experience

Tools

PowerPoint

Job description

Our client is a prestigious financial services firm in Downtown, Chicago.

Responsibilities include but are not limited to:

• Maintaining executives’ calendars, scheduling all meetings and conference calls, responding to e-mails and phone calls requesting meetings, resolving meeting conflicts and prioritization issues
• Arranging all aspects of domestic and international travel, keeping executives’ travel profiles up-to-date, managing approvals for any travel, and arranging flights, hotels, and rental cars.
• Preparing and submitting all expense reports on a timely basis
• Track follow-ups and maintain investor databases, contact lists, and CRM entries.
• Prepare, proofread, and format investor-facing materials (presentations, meeting briefs, call scripts, etc.).

Qualifications:

• 4+ years of administrative experience in a corporate, professional services environment
• Strong communications skills
• PowerPoint skills are a plus
• Financial Services experience is preferred

The annual base salary range is $85k to $120k. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.