Executive Assistant

Michael Page; Chicago (IL); On-site; USD 105,000 - 125,000; Full time

Benefits offered by this job

401(k) retirement plan with employer贡献

Generous PTO

Job summary

Michael Page in Chicago is seeking an Executive Assistant to provide high-level administrative support to senior leadership within the banking and financial services department.

You will manage calendars, coordinate travel, prepare correspondence and presentations, and act as the main liaison with internal and external stakeholders. The role offers a competitive salary and strong benefits, including a 401(k) with employer contributions and generous PTO.

Qualifications

• Experience supporting senior-level executives.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office Suite and other relevant software.
• Ability to handle sensitive information with discretion.
• Proactive, adaptable, and able to manage multiple tasks.

Responsibilities

• Manage complex calendars, scheduling meetings, and coordinating travel for senior leadership.
• Prepare and edit correspondence, reports, and presentations with high accuracy.
• Act as the primary point of contact for internal and external stakeholders.
• Organize and maintain confidential files and records.
• Support event planning and logistics for meetings and conferences.
• Assist in budgeting and expense tracking.
• Provide general administrative support including calls, emails, and office supplies.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Discretion and confidentiality

Microsoft Office proficiency

Tools

Microsoft Office Suite

Job description

The Executive Assistant will provide high-level administrative support to senior leadership within the banking and financial services department, ensuring seamless coordination and organization of daily operations.

Description

• Manage complex calendars, scheduling meetings, and coordinating travel arrangements for senior leadership.
• Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and professionalism.
• Act as the primary point of contact for internal and external stakeholders, handling inquiries and communications effectively.
• Organize and maintain confidential files and records, ensuring easy accessibility when needed.
• Support event planning, including logistics and material preparation for meetings and conferences.
• Assist in managing budgets and tracking expenses, ensuring adherence to financial guidelines.
• Provide general administrative support, including handling phone calls, emails, and office supplies management.
• Collaborate with team members to streamline processes and improve efficiency.

Profile

• Experience in providing administrative support to senior-level executives.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office Suite and other relevant software tools.
• Ability to handle sensitive information with discretion and professionalism.
• A proactive and adaptable approach to managing multiple tasks and priorities.

Job Offer

• Competitive salary range between $105,000 and $125,000 annually.
• 401(k) retirement plan with employer contributions.
• Generous paid time off (PTO) policy.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.