Executive Assistant

Elite Placement Group, Inc.; Chicago (IL); On-site; USD 99,000 - 121,000; Full time

Benefits offered by this job

Exceptional benefits

In-office work only

Job summary

Elite Placement Group, Inc. in Chicago’s Gold Coast is seeking an experienced Executive Assistant to provide dedicated administrative support to a small, busy team. This in-office role requires discretion, initiative, and flawless attention to detail.

You will manage complex calendars, coordinate travel, and maintain vital documents, with occasional personal assistance. The ideal candidate has 5+ years of EA experience and excels in professional services settings.

Qualifications

• 5+ years of professional administrative or Executive Assistant experience.
• Experience supporting executives or working in professional services; financial services experience is a plus.
• Highly proficient with Mac OS and Microsoft Office, particularly Outlook, Word, and Excel.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently in a small, fast-paced office environment.
• Professional demeanor, discretion, and a high level of integrity.

Responsibilities

• Manage complex calendars, appointments, and scheduling across two primary Chicago Gold Coast locations
• Coordinate travel arrangements, itineraries, and logistics
• Monitor and organize incoming emails, identify priorities, and respond as appropriate
• Maintain databases, files, records, and important documents
• Prepare and update spreadsheets, reports, and other administrative materials
• Coordinate personal appointments and occasional personal assistance
• Support special projects and day-to-day office operations
• Anticipate needs, resolve scheduling conflicts, and keep things moving
• Handle confidential information with discretion, professionalism, and sound judgment

Skills

Executive support experience

Mac OS proficiency

MS Office (Outlook, Word, Excel)

Strong organization

Communication skills

Discretion and integrity

Job description

EXECUTIVE ASSISTANT | FAMILY OFFICE | CHICAGO GOLD COAST

$110,000+ Base Salary | Exceptional Benefits/Bonus | 100% In-Office

HNW family office in Chicago's Gold Coast is seeking a polished, highly organized Executive Assistant to provide dedicated administrative support to a small, busy team. This is an excellent opportunity for an experienced administrative professional who enjoys working in a professional, close-knit environment where discretion, initiative, and attention to detail are valued.

THE OPPORTUNITY

This is a hands-on, traditional Executive Assistant role combining executive-level administrative support with occasional personal assistance. You'll manage schedules, coordinate logistics, maintain important information, and help ensure the office operates efficiently.

The ideal candidate is resourceful, professional, and comfortable working independently. Someone who enjoys taking ownership of their responsibilities, anticipating needs, and handling everything from complex scheduling to the smaller details that keep a busy office running smoothly.

WHAT YOU'LL DO

• Manage complex calendars, appointments, and scheduling across two primary Chicago Gold Coast locations
• Coordinate travel arrangements, itineraries, and logistics
• Monitor and organize incoming emails, identify priorities, and respond as appropriate
• Maintain databases, files, records, and important documents
• Prepare and update spreadsheets, reports, and other administrative materials
• Coordinate personal appointments and occasional personal assistance
• Support special projects and day-to-day office operations
• Anticipate needs, resolve scheduling conflicts, and keep things moving
• Handle confidential information with discretion, professionalism, and sound judgment

WHAT WE'RE LOOKING FOR

• 5+ years of professional administrative or Executive Assistant experience
• Experience supporting executives or working in professional services; financial services experience is a plus
• Highly proficient with Mac OS and Microsoft Office, particularly Outlook, Word, and Excel
• Strong organizational skills and exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to work independently in a small, fast-paced office environment
• Professional demeanor, discretion, and a high level of integrity

LOCATION:

Chicago, IL – Gold Coast

SCHEDULE:

Fully in-office

COMPENSATION:

$110,000+ base salary + top-tier benefits