Administrative Assistant

Apex National Corp.; Seattle (WA); On-site; USD 38,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Job summary

Apex National Corp. in Seattle, WA is seeking an Administrative Assistant for a full-time role. You will manage scheduling, travel arrangements, and document handling to keep the office running smoothly.

The ideal candidate has a bachelor’s degree in Business Administration or related field, strong organizational and communication skills, and experience with Microsoft Office, especially Excel and Outlook. You will support the executive team and coordinate events.

Qualifications

• Bachelor's degree in Business Administration or related field.
• Experience in administrative or clerical role, preferably in financial services or corporate admin.
• Strong organizational and time-management skills; ability to multitask.

Responsibilities

• Manage day-to-day administrative operations including scheduling, travel arrangements, and event coordination.
• Assist in preparation and distribution of financial reports and company documents.
• Maintain up-to-date records and files, ensuring compliance with policies.
• Provide administrative support to the executive team, including agendas and minutes.
• Handle communications (phone, email, mail) professionally and efficiently.
• Organize and execute company events with attention to logistics.

Skills

Scheduling

Organization

Communication

Data entry

Event coordination

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Excel

Outlook

Job description

Apex National Corp. seeks an Administrative Assistant in Seattle, WA, for a FULL_TIME position. The role offers a salary range of $38,000 - $50,411.

As an Administrative Assistant, you will be responsible for managing scheduling, which includes coordinating meetings, appointments, and deadlines to ensure everyone is on the same page. You will also handle document management, which involves organizing, filing, and retrieving documents to keep the office running smoothly. Additionally, you will coordinate events, which may include setting up venues, managing guest lists, and ensuring all logistics are in place for successful events. Your role will also involve supporting team operations by assisting with various tasks, such as data entry, travel arrangements, and office supplies. You will ensure that all tasks are completed efficiently and effectively, contributing to the overall success of the team and the organization.

You'll work in a team environment at Apex National Corp. in Seattle, WA. The workplace is in the vibrant city of Seattle, WA.

The salary range for this position is between $38,000 and $50,411 per year, with the exact amount typically determined by factors such as experience, education, and location. In addition to the base salary, employees may be eligible for a comprehensive benefits package that could include health insurance, retirement plans, and paid time off. The benefits package may also encompass other perks like professional development opportunities, wellness programs, and possibly even bonuses or profit-sharing arrangements, depending on the specific company policies and the individual's performance.

You must possess strong organizational skills and problem-solving abilities to manage various tasks effectively. This includes the ability to prioritize, plan, and meet deadlines, as well as to troubleshoot and find solutions to complex issues. Experience with administrative tasks, such as data entry, filing, and scheduling, is required to handle routine office duties. Additionally, a passion for financial services is essential, as it demonstrates your interest and understanding of the industry, and your commitment to providing excellent service to clients.

What You Will Do:

• Manage the day-to-day administrative operations, including scheduling, travel arrangements, and event coordination.
• Assist in the preparation and distribution of financial reports and other company documents.
• Maintain accurate and up-to-date records and files, ensuring compliance with company policies and procedures.
• Provide administrative support to the executive team, including preparing agendas, taking minutes, and coordinating meetings.
• Handle incoming and outgoing communications, including phone calls, emails, and mail, with a focus on professionalism and efficiency.
• Assist with the organization and execution of company events, ensuring that all logistical details are taken care of.

What You Bring:

• A bachelor's degree in Business Administration, Administration, or a related field, or equivalent experience.
• Proven experience in an administrative or clerical role, preferably within the financial services industry.
• Excellent organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively.
• Strong communication skills, both written and verbal, with the ability to interact with a diverse range of individuals.
• Proficiency in Microsoft Office Suite, particularly Excel and Outlook.
• Attention to detail and a commitment to accuracy and confidentiality.