Executive Assistant - Provost Office #001042

University of North Carolina at Asheville; Asheville (NC); On-site; USD 60,000 - 70,000; Full time

Job summary

University of North Carolina at Asheville seeks an Executive Assistant for the Provost Office to provide high-level administrative support. The role requires strong organization, discretion, and the ability to handle confidential information in a fast-paced academic environment.

The successful candidate will manage complex calendars, prepare meeting materials, coordinate initiatives and events, and support executive leadership to ensure timely and compliant operations across Academic Affairs.

Qualifications

• High school diploma or equivalent with 3 years of progressively responsible admin/office management experience.
• Associate degree in secretarial science, business administration, or related discipline with 1 year of admin experience.
• Bachelor's degree, preferably in business administration or related field.
• Experience supporting a senior leader, preferably in a higher education setting.

Responsibilities

• Manage daily administration and oversight of the Provost’s office, including confidential information.
• Prioritize daily schedule, calendar management, and meeting materials.
• Intercept issues, investigate, and arrange appropriate referrals or resolutions.
• Coordinate the development and management of Academic Affairs initiatives and events.
• Project manage processes including budget and personnel, in compliance with policies.

Skills

Calendar management

Executive support

Project management

Confidentiality

Communication

Education

High school diploma

Associate degree

Bachelor's degree

Tools

MS Office

Web-based systems

Website maintenance

Job description

Posting Number: S0707

Classification Title: Executive Assistant

Overall Position Competency: Advanced

Working Title: Executive Assistant - Provost Office #001042

Position Number: 001042

FLSA: Non-Exempt

NC Salary Grade Equivalency: NC13 (For employment/re-employment priority purposes only)

Recruitment Range: $60,000-$70,000

Position Summary

The Executive Assistant provides high-level administrative support to the Provost and Executive Vice Chancellor for Academic Affairs in a variety of assignments. She/he will work independently, and must be exceedingly well organized, flexible and possess the ability to work in a fast-paced environment with a high level of professionalism.

Responsibilities

• Manage daily administration and oversight of the Provost’s office, including confidential and time-sensitive information.
• Prioritize daily schedule and other issues for the Provost and Executive Vice Chancellor for Academic Affairs. This includes calendar management, preparation of materials for meetings, and providing status updates regarding ongoing issues or questions.
• Intercept problems or queries when appropriate, investigate and develop informed judgments, and then see matters through to resolution or arrange for the appropriate referral.
• Coordinate the development and management of Academic Affairs initiatives, events, special programs and projects.
• Project manage key processes on behalf of the University, including budget, personnel and more, always in compliance with University, System, State and Federal policies.
• Ensures proper materials and documents are prepared for key stakeholders: the Board of Trustees, UNC System. Takes initiative to ensure key deadlines are met.

This position must work in a collegial manner with executive leadership, faculty, staff, students, and outside constituents to ensure smooth and cohesive operations within Academic Affairs and other areas of campus according to the goals and mission of the University.

Responsibilities include highly confidential and complex assignments requiring exposure to sensitive information. Considerable discretion, judgment, diplomacy, and consistent application of institutional practices and procedures are imperative for success in this role.

Division

Academic Affairs

Department

Office of the Provost

Full-Time / Part-Time: Full-Time

Months per Year: 12 Months

Time Limited Position: No

If time-limited, length of assignment: Not Applicable

Minimum Qualifications Notice

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

Minimum Education/Experience/Skills

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Knowledge, Skills, and Abilities

• Ability and experience supporting a senior level leader, preferably in a higher education setting.
• Excellent calendar management skills, including the coordination of complex executive meetings.
• Ability to manage multiple projects.
• Knowledge of and comfort with various computer software such as MS Office Suite, web-based systems, calendar management, and website maintenance.
• Ability to exercise independent judgment, sensitivity, and confidentiality in performing administrative support functions.

Work Schedule and Hours

Typical work schedule is Monday-Friday from 8:00 a.m. to 5:00 p.m. Additional hours may be needed on evenings and weekends to meet the needs of the Provost and the University.

Competency Profile

http://oshr.nc.gov/state-employee-resources/classification-compensation/comp-profiles

Posting Date

08/05/2026

Closing Date

08/25/2026

Open Until Filled

No

Background/E-Verify

UNC Asheville uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify. Proper documentation of identity and employability are required at the time of employment.

Credential Verification

All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.

University Safety

The UNC Asheville Annual Safety Report is available online at UNCA Safety Report. For more information please contact the Assistant Vice Chancelor for Institutional Integrity & Access/Clery Act Compliance Officer at [phone] or email [e-mail] . The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.