Executive Assistant

Hitachi America, Ltd.; California, Santa Clara (MO, CA); On-site; USD 71,000 - 90,000; Full time

Job summary

An established industry player is on the lookout for a proactive Executive Assistant to support executives in a dynamic office environment. This role demands discretion and excellent organizational skills to handle sensitive communications and manage competing priorities. The successful candidate will coordinate travel arrangements, manage executive calendars, and serve as a liaison with stakeholders. This position offers a unique opportunity to thrive in a fast-paced setting while contributing to high-level operations. If you are resourceful, flexible, and possess strong communication skills, this role is perfect for you.

Qualifications

• 5+ years of experience supporting senior executives in a corporate environment.
• High proficiency in Microsoft Office Suite and familiarity with SAP and Workday.

Responsibilities

• Manage sensitive communications and coordinate complex travel arrangements.
• Organize meetings, events, and maintain executive calendars.

Skills

Organizational Skills

Written Communication

Verbal Communication

Microsoft Office Suite

Japanese Language Skills

Education

High School Diploma

Associate's Degree

Bachelor's Degree

Tools

SAP

Workday

Concur

Job description

Description

Executive Assistant
Company: Hitachi America, Ltd.
Division: CHR (Corporate Human Resources)
Location: Santa Clara, CA
Status: Regular, Full-time

Position Summary:

Hitachi America, Ltd. (www.hitachi-america.us) is seeking a highly professional and proactive Executive Assistant to support executives at our Santa Clara, CA office. This role requires a high level of discretion, excellent organizational skills, and the ability to manage competing priorities in a fast-paced environment. The successful candidate will be a trusted partner, ensuring seamless coordination of business activities and executive-level operations.

Key Responsibilities:

• Manage sensitive and confidential communications with professionalism and discretion.

• Draft and prepare high-level internal and external correspondence materials.

• Coordinate complex domestic and international travel arrangements, including logistics, itineraries, and expense reporting.

• Manage executive calendars, schedule and organize meetings, conference calls, and appointments across multiple time zones.

• Serve as a liaison between executives and internal/external stakeholders.

• Organize high-touch visits, including travel arrangements, accommodations, and detailed agendas for international and VIP guests.

• Coordinate executive events such as dinners, offsites, golf outings, and board meetings.

• Track and process expense reports and related invoices; support budget tracking and office administrative needs.

• Maintain office supply inventory and provide general administrative support as needed.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree strongly preferred.

• Minimum of 5 years of related experience supporting senior or executives in a corporate environment.

• Exceptional written and verbal communication skills.

• Strong organizational skills with the ability to anticipate needs, prioritize tasks, and meet deadlines.

• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with SAP, Workday application , and Concur is a plus.

• Ability to maintain a high level of professionalism and confidentiality.

• Flexible, resourceful, and comfortable managing multiple responsibilities with minimal supervision.

• Japanese language skills (oral and written) and cultural awareness are required.

• Availability to work overtime or outside standard hours when necessary.

Equal Opportunity Employer
Hitachi America, Ltd. is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities.

For California only (as required by California's Pay Transparency for Pay Equity Act (SB 1162): The expected rate for this position in our California office is $71,282 - $89,103. Pay is determined based on a variety of factors including, but not limited to, depth of experience in the practice area. Employees are eligible to participate in Hitachi America's variable pay program, subject to the program's conditions and restrictions.

Qualified Applicants with arrest or Conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities

If you need a reasonable accommodation to apply for a job at Hitachi, please send the nature of request and contact information to [e-mail]. Queries other than accommodation requests will not be responded to.