Executive Assistant (4702C) Job #77458 - Dean's Office/College of Computing, Data Science, and [...]

University of California-Berkeley; California, Berkeley (MO, CA); On-site; USD 66,000 - 117,000; Full time

Job summary

An established institution seeks a proactive Executive Assistant to support the Dean's office. This role involves managing a dynamic calendar, ensuring efficient office operations, and acting as a gatekeeper for the Dean. The ideal candidate will demonstrate strong communication skills, political acumen, and the ability to multitask effectively. Join a forward-thinking college dedicated to equity and social justice, where your contributions will help shape the future of data science and computing education. This position offers a supportive environment for professional growth and development.

Benefits

Professional Development Time

Health Benefits

Retirement Plans

Employee Resource Groups

Qualifications

• Proficiency with office technology tools and campus-specific applications.
• Ability to maintain high discretion and confidentiality in sensitive situations.

Responsibilities

• Manage the Dean's complex calendar and schedule meetings efficiently.
• Respond to inquiries and track resolution progress diplomatically.

Skills

Office Technology Tools

Communication Skills

Multitasking

Political Acumen

Advising and Counseling Skills

Education

Bachelor's Degree

Tools

Campus-specific Applications

Job description

Executive Assistant (4702C) Job #77458 - Dean's Office/College of Computing, Data Science, and Society (CDSS)

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging makes it a special place for students, faculty, and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic, and social value.

We seek applicants who reflect California's diversity and wish to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and we provide space for supportive colleague communities through employee resource groups. Our goal is for everyone on campus to feel supported and equipped to realize their full potential. We support this by providing all full-time staff employees with at least 80 hours (10 days) of paid time annually for professional development. Learn more about career growth at UC Berkeley.

Departmental Overview

The College of Computing, Data Science, and Society (CDSS) is a dynamic and innovative new college at UC Berkeley, representing a transformative era. It brings together faculty, researchers, staff, and students from computing, statistics, humanities, social, and natural sciences, reflecting the interdisciplinary nature of data science and redefining the research university for the digital age. The College is committed to examining how the digital revolution impacts equity and opportunity, and building capacity to address these challenges.

Created to meet the demands of a world where data, machine learning, and AI inform practice and policy, the College connects various programs including Data Science Undergraduate Studies, Department of Electrical Engineering & Computer Sciences, Department of Statistics, Berkeley Institute for Data Science, Computational Precision Health, and the Center for Computational Biology.

The College aims to expand Berkeley's interdisciplinary programs in data science, computing, and statistics, serving thousands of undergraduates annually.

Position Overview

The Executive Assistant to the Dean provides high-level support, ensures smooth office operations, and manages the Dean's complex, confidential, and dynamic calendar. The individual must understand the priorities of both executives to organize issues by urgency and manage scheduled events, travel, and meetings efficiently. The role involves independent investigation of daily issues within the scope of the Dean's engagements, demonstrating good judgment in problem-solving.

Visit this website to learn more about the future home of CDSS: https://inspire.berkeley.edu/o/the-gateway/

Application Review Date

The first review of applications will occur on 4/18/25. The position remains open until filled.

Responsibilities

1. Schedule Management (40%): Independently schedule all of the Dean's meetings, arrange travel, handle sensitive contacts with discretion, prepare background info, talking points, and briefing materials. Assist in planning meetings and events, understanding the priorities of the Dean and reporting units like DSUS, Berkeley Institute of Data Science, EECS, and Statistics.
2. System Development (15%): Collaborate with the Chief Administrative Officer to develop and manage systems for information, projects, and communication within the Dean's office.
3. Gatekeeping (15%): Ensure only relevant issues reach the Dean, responding diplomatically to requests based on current priorities and schedules.
4. Office Operations (15%): Manage administrative functions for a smoothly operated Dean's Office.
5. Communication Handling (10%): Respond to inquiries from faculty, staff, students, and the public, forwarding issues as needed, and tracking resolution progress.
6. Issue Investigation (5%): Investigate and draft responses to urgent issues.

Minimum Qualifications

• Proficiency with campus-specific and general computer applications and office technology tools.
• Political acumen and sensitivity to diverse perspectives and circumstances, including internal and external stakeholders.
• Ability to maintain high discretion and confidentiality.
• Strong service orientation and effective communication skills across all levels.
• Ability to multitask under demanding timeframes.
• Familiarity with campus protocols, processes, and regulations such as FERPA.
• Advising and counseling skills.
• Bachelor's degree or equivalent experience/training.

Salary & Benefits

For details on benefits, visit UC Berkeley's Compensation & Benefits website. The salary range for this role is $66,700 - $116,500, with an anticipated hiring range of $66,700 - $97,600, depending on experience and qualifications.

Background Checks and Policies

This position requires fingerprinting and a background check. UC Berkeley reviews all information in the context of job responsibilities. Candidates must disclose any misconduct allegations or disciplinary actions within the last seven years. UC is an Equal Opportunity/Affirmative Action Employer, committed to diversity and inclusion. All qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, or protected veteran status.

Please apply directly through the employer’s website as directed in the original posting.