Executive Assistant

RSM US LLP; California, San Jose (MO, CA); On-site; USD 57,000 - 95,000; Full time

Job summary

Join a forward-thinking company as an Executive Assistant, where you'll provide vital support to leadership teams. This role involves managing schedules, coordinating travel, and ensuring seamless communication. You'll thrive in an environment that values your contributions and empowers you to excel both personally and professionally. With a competitive compensation package and a commitment to flexibility, this is an exciting opportunity for those looking to make a significant impact in a dynamic workplace.

Qualifications

• Advanced Microsoft Office skills are preferred.
• 1-3 years of relevant experience in a related field.

Responsibilities

• Assist with scheduling calls, meetings, and travel arrangements.
• Maintain calendar appointments and manage meeting logistics.

Skills

Microsoft Office

Communication Skills

Organization Skills

Time Management

Attention to Detail

Education

Associate's Degree

Relevant Experience

Job description

We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, culture and talent experience and our ability to be compelling to our clients. You'll find an environment that inspires and empowers you to thrive both personally and professionally. There's no one like you and that's why there's nowhere like RSM.

Our Executive Assistant will provide skilled and efficient support to multiple members of RSM's Local leadership teams.

Primary Responsibilities include:

• Assist with on-going activities such as scheduling calls and meetings, coordinating travel arrangements, drafting communications, assisting with special projects, etc.
• This position requires a high level of professionalism, confidentiality, and a sense of urgency.

Provide executive level support to assigned leaders including but not limited to:

• Maintain calendar appointments and ensure meetings are scheduled in advance and prioritized accordingly.
• Coordinate all travel arrangements including flights, cars, hotels and meals.
• Responsible for meeting management administration including handling all meeting invitations and logistics, tracking attendees, and taking notes.
• Submit expense reports in a timely manner.
• Routinely handle confidential correspondence.
• Proofread, verify, and assemble information including correspondence, PowerPoint slides, handouts, and spreadsheets, ensuring a professional and consistent appearance.
• Participate in projects and/or events as assigned including researching, organizing details and following through with execution.
• Independently, or with guidance, compile data from a variety of resources and prepares appropriate monthly and annual reports.
• Serve as the "go-to" resource to deliver a consistent and positive experience.
• Act as a liaison between ESS and other FCS departments and/or others outside the firm as appropriate
• Provide an expertise in firm systems, tools and industry knowledge when appropriate.
• Other duties as assigned.

Minimum Requirements

• Advanced Microsoft Office skills (preferred)
• Associate's Degree or equivalent experience in related field (preferred)
• 1-3 years' relevant experience in a related field or area
• Ability to interact with multiple levels of leadership
• Strong communication skills both written and verbal
• Effective organization and time management skills
• Strong attention to detail
• Ability to support and implement change
• Ability to facilitate discussions with leaders
• Ability to manage at a macro level and identify when a refined approach is necessary

At RSM, we offer a competitive benefits and compensation package for all our people.We offer flexibility in your schedule, empowering you to balance life's demands, while also maintaining your ability to serve clients.Learn more about our total rewards at https://rsmus.com/careers/working-at-rsm/benefits.

All applicants will receive consideration for employment as RSM does not tolerate discrimination and/or harassment based on race; color; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender; sexual orientation; HIV Status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the US uniformed service; US Military/Veteran status; pre-disposing genetic characteristics or any other characteristic protected under applicable federal, state or local law.

Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership.RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please call us at 800-274-3978 or send us an email at [e-mail].

RSM does not intend to hire entry level candidates who will require sponsorship now OR in the future (i.e. F-1 visa holders). If you are a recent U.S. college / university graduate possessing 1-2 years of progressive and relevant work experience in a same or similar role to the one for which you are applying, excluding internships, you may be eligible for hire as an experienced associate.

RSM will consider for employment qualified applicants with arrest or conviction records in accordance with the requirements of applicable law, including but not limited to, the California Fair Chance Act, the Los Angeles Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the San Francisco Fair Chance Ordinance. For additional information regarding RSM's background check process, including information about job duties that necessitate the use of one or more types of background checks, click here.

At RSM, an employee's pay at any point in their career is intended to reflect their experiences, performance, and skills for their current role. The salary range (or starting rate for interns and associates) for this role represents numerous factors considered in the hiring decisions including, but not limited to, education, skills, work experience, certifications, location, etc. As such, pay for the successful candidate(s) could fall anywhere within the stated range.

Compensation Range: $57,200 - $94,600 |