Executive Assistant - TP135262

UC San Diego; Oakland, California, Winchester (CA, MO, VA); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player seeks a skilled Executive Assistant to support senior leadership across various departments. This role involves managing complex calendars, coordinating travel, and preparing for high-profile meetings. Ideal candidates will excel in organizational skills, attention to detail, and proficiency in MS Office tools. This temporary position offers competitive pay and the potential for long-term opportunities within a dynamic environment. If you're looking to make an impact and grow your career, this is the perfect opportunity for you.

Benefits

Medical Coverage

Paid Vacation

Paid Holidays

Training Opportunities

Qualifications

• Experience managing complex calendars for executives.
• Proven skills in travel arrangements and expense tracking.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage complex calendars and coordinate travel for executives.
• Prepare materials for high-profile meetings and events.
• Serve as a key resource for department interactions.

Skills

Calendar Management

Travel Coordination

Organizational Skills

MS Office Proficiency

Event Planning

Attention to Detail

Education

High School Diploma

Bachelor's Degree

Tools

MS Word

MS Excel

MS PowerPoint

Adobe Acrobat

Job description

Executive Assistant - TP135262

Click Here to
Apply Online

Job Description

Filing Deadline: Fri 5/30/2025

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

Position available through UCSD Temporary Employment Services (TES). Employment through TES is an excellent way to gain valuable UCSD experience and get your foot in the door for career positions. TES employment includes medical coverage, paid vacation & sick time, paid holidays, as well as training and development opportunities!

DESCRIPTION

UC San Diego has a consistent need for talented Executive Assistants to support leadership across the University to include the areas of Academic/Student Affairs, Health, Operations, Financial Services, Communications, Research, Advancement, etc. Primary responsibilities will include managing extremely complex calendars for multiple senior executives, coordinating domestic and international travel, tracking expenses, and processing reimbursements. The EA will also coordinate high-profile meetings and prepare meeting materials. Will serve as a key resource to their department, interacting with senior leaders, faculty, staff, students, and community and governmental organizations.

Additional duties may include event planning / coordination, as well as donor and industry relations.

Full responsibilities and pay will vary depending on the level and classification of the position. Pay ranges will typically be in the $28.51 - $36.28 / hour range though higher paying positions may sometimes be available.

Assignments typically run for approximately 3-6 months.

Temporary positions may lead to long term career opportunities.

This position has recently been accreted by CX union and will be a part of that union moving forward.

QUALIFICATIONS

* Demonstrated experience managing multiple complex calendars for executives.

* Proven experience with domestic and international travel arrangements, including coordinating with travel agencies to fulfill required travel agendas, researching and utilizing most effective and economical options, and coordinating reimbursement procedures.

* High-level organizational skills, ability to multi-task, extremely strong attention to detail, and the ability to prioritize and follow through on assignments in a timely, proactive, and responsive manner.

* Proficiency with MS Word, Access, Excel, PowerPoint, Internet Explorer, Adobe Acrobat, and various email, database and desktop publishing programs.

* Strong typing/word processing skills to prepare correspondence, reports, and spreadsheets.

* Extensive experience in the planning, coordination, and execution of various types and sizes of meetings and events, including skill and experience in working within a budget; negotiating with vendors and service providers to secure venues and catering options.

SPECIAL CONDITIONS

Background check is required.

This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act (CANRA) and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18. It is the responsibility of the Mandated Reporter to ensure that they obtain proper training in order to fulfill their reporting responsibilities as required by the California Child Abuse and Neglect Reporting Act and University policy, and to complete and submit the required reports to the UC San Diego Police Department without delay.

Pay Transparency Act

Annual Full Pay Range: $75,878 - $110,539 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $36.34 - $52.94

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online

Payroll Title:

EXEC AST 3 CX

Department:

TEMPORARY EMPLOYMENT SERVICES

Hiring Pay Scale

$28.51 - $36.28 / Hour

Worksite:

Various

Appointment Type:

Temp

Appointment Percent:

100%

Union:

CX Contract

Total Openings:

7

Work Schedule:

Days, 8 hrs / day, Mon - Fri

Click Here to
Apply Online

X

Share This Page

Executive Assistant - TP135262

Share link. Copy this URL:

La Jolla, CA

Pay: $28.51 to $36.28/hour

Pay ranges will typically be in the $28.51 - $36.28 / hour range though higher paying positions may sometimes be available

Posted: 5/1/2025

Job Reference #: TP135262