Executive Assistant

TriMas Corporation; California, Commerce (MO, CA); On-site; USD 85,000 - 95,000; Full time

Job summary

An established industry player is seeking a dynamic Executive Assistant to support their leadership team in a fast-paced environment. This role involves providing essential administrative support, managing complex schedules, and coordinating travel arrangements. The ideal candidate will possess strong organizational skills and be proficient in MS Office, with a knack for multitasking and prioritizing tasks effectively. If you thrive in a collaborative atmosphere and are eager to contribute to a team that values integrity and professionalism, this opportunity is perfect for you.

Qualifications

• 5+ years in an administrative position with strong MS Office skills.
• Detail-oriented with excellent communication and multi-tasking abilities.

Responsibilities

• Provide administrative support to GM and Senior Leadership team.
• Coordinate travel arrangements and manage executive calendars.

Skills

MS Office (Word, Excel, Outlook, PowerPoint)

Concur

Bilingual in Spanish

Detail-oriented

Strong written and verbal communication

Multi-tasking

Education

Some college

Degree

Job description

Executive Assistant

Company: Monogram Aerospace Fasteners

Primary Location: 3423 S Garfield Avenue, Commerce, CA 90040 USA

Employment Type: Hourly | Full-Time

Function: Administrative

Equal Opportunity Employer Minorities/Women/Veterans/Disabled


Main Duties & Responsibilities

Monogram Aerospace Fasteners is seeking a dynamic Permanent Executive Assistant for their Commerce, CA office location. This person will be supporting the GM and VP of Engineering & Technology, with the working hours being from 7am-4pm with some overtime as needed. This role is on-site Monday through Friday. The position will start ASAP.

Responsibilities:

* Provide administrative support to the General Manager and some support to the Senior Leadership team.
* Maintain frequently changing calendars through Outlook
* Coordinate all aspects of executive level appointments, meetings, client entertainment and conference calls
* Prepare and review materials and correspondence for meetings
* Coordinate frequent travel arrangements - both international and domestic, inclusive of air travel, hotel accommodation, car rentals and bookings, trains and visas where required.
* Prepare, reconcile, and track expense reports through Concur (T&E system) in alignment with T&E policy
* Organize and secure highly confidential company and employee information
* Assist in ad-hoc reports special projects as needed
* Serve as back-up support for other managers and administrative staff when required
* Maintain and order supplies, paper, and binding supplies
* Various office manager duties
* Shared catered lunch responsibilities
* Coordinate projects as assigned, assisting in planning, execution and follow-up

Qualifications

Qualifications:

*Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint)
*Ability to gain a strong command of new systems (Concur - Travel & Expense, Reporting System)
*Quick learner, not afraid to ask the right questions
*Resourceful and self sufficient
*5+ prior experience in administrative position
*On-site Monday through Friday
*Some college, degree required
*Expert in multi-tasking, organizing and prioritizing a must
*Strong written and verbal communication skills
*Detail oriented with ability to work independently and prioritize workload
*Demonstrates a high level of integrity and professionalism
*Energetic, responsive team player with the interest to take initiative and work in a fast-paced environment
*Highly tech savvy and advanced knowledge/experience in Microsoft Outlook
*Experience working across numerous time zones
*Well-versed in shorthand/quick notes
*Bilingual in Spanish preferred

Compensation:

DOE 85k-95k + OT + Discretionary bonus