Executive Assistant

C&C Search; California; On-site; USD 70,000 - 100,000; Full time

Job summary

C&C Search is recruiting an Executive Assistant for a prestigious global investment firm based in Santa Monica, California. This is an excellent opportunity for an ambitious EA early in their career to gain exposure to senior leadership within a fast-paced financial services environment.

Role involves managing calendars, meetings, travel itineraries, expenses and events, with high discretion and a mandate to take ownership from day one.

Qualifications

• Degree preferred.
• Outstanding organisational skills and exceptional attention to detail.
• Strong communication skills with the confidence to liaise with senior stakeholders.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional, proactive and solutions-oriented approach.
• High levels of discretion, emotional intelligence and personal accountability.
• Strong Microsoft Office skills, including Outlook, Word, Excel and PowerPoint.

Responsibilities

• Provide comprehensive day-to-day support to a senior executive across professional and personal matters.
• Manage complex calendars, meetings, projects, expenses and correspondence.
• Coordinate intricate domestic and international travel itineraries, including commercial and private aviation.
• Organise high-profile stakeholder events, board meetings, private dinners and team events.
• Act as a key liaison with internal teams, external stakeholders, vendors and household staff.
• Conduct research, prepare documentation and anticipate executive needs to ensure seamless operations.
• Manage sensitive and confidential information with the highest level of discretion.

Skills

Organisational skills

Communication skills

Multitasking

Discretion

Professional, proactive

Education

Degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Job description

C&C Search is currently recruiting an Executive Assistant for a prestigious global investment firm based in Santa Monica, California.

This is an exceptional opportunity for an ambitious EA early in their career who is looking to gain exposure to senior leadership within a fast-paced financial services environment. This role would suit someone who thrives on responsibility and is eager to develop within a world-class organisation.

All about the role and company I would be working for!

Position: Executive Assistant

Hybrid set up: Full-time office-based, Santa Monica, California

What they do: A leading global alternative asset manager investing across private equity, credit, infrastructure, secondaries and private market strategies, partnering with management teams to drive growth and long-term value creation.

Size of company: Global organisation with multiple international offices across the Americas, Europe, Asia and the Middle East.

Company culture and what makes them great to work for:

This firm is known for its high-performance yet collaborative culture, where excellence, teamwork and continuous development are highly valued. Working directly with senior executives, you will gain unparalleled exposure to how a leading investment business operates while building an invaluable professional network. This is an environment for individuals who are proactive, commercially minded, highly organised and eager to take ownership of their work. The successful candidate will be given significant responsibility, exposure and opportunities for growth from day one.

Key responsibilities for this Executive Assistant position:

• Provide comprehensive day-to-day support to a senior executive across professional and personal matters.
• Manage complex calendars, meetings, projects, expenses and correspondence.
• Coordinate intricate domestic and international travel itineraries, including commercial and private aviation.
• Organise high-profile stakeholder events, board meetings, private dinners and team events.
• Act as a key liaison with internal teams, external stakeholders, vendors and household staff.
• Conduct research, prepare documentation and anticipate executive needs to ensure seamless operations.
• Manage sensitive and confidential information with the highest level of discretion.

What background and experience are the company looking for?

• Ideally experience within an Executive Assistant, Team Assistant, Administrative Assistant or Coordinator position.
• Degree preferred.
• Outstanding organisational skills and exceptional attention to detail.
• Strong communication skills with the confidence to liaise with senior stakeholders.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional, proactive and solutions-oriented approach.
• High levels of discretion, emotional intelligence and personal accountability.
• Strong Microsoft Office skills, including Outlook, Word, Excel and PowerPoint.

Who is taking care of the client and candidate applications for this position?

Carolyn Barraclough

Reference: CB1371234

For this role C&C Search is acting as an employment agency.

At C&C Search, diversity, equity and inclusion are at the core of who we are and how we operate. Our commitment to these values is unwavering across all our work in recruitment and in our training and development programmes. C&C Search fosters a culture of inclusion and belonging and is committed to helping create a fairer society through partnering with clients who believe everybody deserves a seat at the table. We work with organisations that reflect the communities they serve and where individuals can bring their authentic selves to work. We know varied perspectives create better ideas, stronger businesses and more successful societies. There is still much to be done, but together we can help achieve equality for all.