Executive Personal Assistant

Amber Interior Design; Calabasas (CA); On-site; USD 80,000 - 95,000; Full time

Job summary

Amber Interior Design is seeking an Executive Personal Assistant to support the Executive Team in Calabasas. This hybrid role blends professional executive assistance with personal and household management to keep daily life and business operations running smoothly.

The ideal candidate is proactive, highly organized, and able to anticipate needs in a fast-paced environment while maintaining discretion and balance between work and home life.

Qualifications

• 5+ years of combined EA/PA experience, including direct support to a founder or C-level executive.
• Strong written and verbal communication abilities; ability to manage confidential information with discretion.
• Proactive, adaptable, and capable of thriving in a fast-paced environment.

Responsibilities

• Manage executive calendars, coordinate travel, and handle confidential communications.
• Coordinate personal and lifestyle tasks, including errands, gifts, and events as needed.
• Oversee household and property vendors and coordination across properties when required.
• Provide ad hoc support to the leadership team and company initiatives.

Skills

5 years EA/PA experience

Strong written and verbal comms

Proactive and adaptable

Tools

Google Workspace

Job description

Job Title : Executive Personal Assistant

Salary Range : $80,000–$95,000 annually, based on experience

Reports to : Director of People Success

Job Type : Full-time, on-site at Calabasas HQ, with travel in the Los Angeles area for errands as needed.

About the Role: The Executive Personal Assistant provides seamless support to the Executive Team, blending professional executive assistance with personal, lifestyle, and household management. This hybrid role ensures day-to-day operations for both work and personal life run smoothly, helping executives stay organized, focused, and supported at every level.

The ideal candidate is proactive, highly organized, and thrives in a fast-paced environment. They anticipate needs, manage multiple priorities with discretion, and help executives maintain both productivity and balance.

Key Responsibilities:

Executive Support

• Manage executive calendars with efficiency, prioritizing meetings and resolving conflicts.


• Coordinate professional travel, including flights, accommodations, transportation, and dining.


• Handle confidential communications and sensitive information with discretion.


• Anticipate needs and proactively manage logistical and administrative details.


• Act as a liaison across internal teams and external partners.


• Manage corporate gifting, including sourcing, coordinating, and sending gifts for clients, partners, and key relationships.

Personal and Lifestyle Support

• Coordinate personal appointments and manage day-to-day admin, including mail, returns, travel documents, and online accounts as needed.


• Source gifts, run errands, and handle light shopping.


• Plan occasional dinners, gatherings, and home-hosted events as needed.


• Plan family travel, dining, and experiences.

Household & Property Oversight

• Oversee home vendors (cleaners, handymen, gardeners, contractors) and coordinate maintenance and repairs across properties as needed.


• Oversee vehicle logistics (maintenance, registration, detailing) as needed.

Additional Support

• Provide occasional support to the broader leadership team as needed.


• Assist with ad hoc projects and priorities in support of the Executive Team.


• Support the People Success Team as needed on various company initiatives and events.

What Success Looks Like

• The Executive Team’s time, focus, and energy are protected and maximized.


• Home and office environments run smoothly with minimal input required.


• Travel, calendars, inboxes, and operations remain proactive – not reactive.


• Details are handled flawlessly; communication is clean, calm, and consistent.

What you’ll bring:

• 5 years’ combined EA/PA experience, including direct support to a founder and/or C-level executive.


• Proactive, adaptable, and able to thrive in a fast-paced, dynamic environment.


• Highly organized with excellent time management and multitasking skills.


• Strong written and verbal communication abilities.


• Proficient in Google Workspace.


• Discreet, reliable, and capable of handling sensitive information.