Executive Assistant

MBSS Inc.; Mission Viejo (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

401(k)

Competitive salary

Health insurance

Opportunity for advancement

Paid time off

Job summary

MBSS Inc. is seeking an Executive Assistant / Chief of Staff to act as a true extension of the CEO across three growing companies.

This in-person role combines executive support, operations, project coordination, and sales assistance to drive strategic initiatives and day-to-day decision-making. The ideal candidate is highly organized, proactive, and adaptable, with 5+ years supporting executives and strong experience in PM tools and CRM.

Qualifications

• 5+ years supporting executives or leadership teams.
• Excellent communication and organizational skills.
• Strong project management abilities.
• Comfortable working independently and in a team.
• Experience with Microsoft Office, Google Workspace, CRM platforms, and project management software.

Responsibilities

• Act as an extension of the CEO by managing daily priorities and helping execute strategic initiatives.
• Manage calendars, meetings, travel, and executive scheduling.
• Coordinate daily operations across three companies.
• Lead project launches and oversee execution.
• Track milestones and hold projects accountable to deadlines.
• Conduct outreach to enterprise accounts and coordinate meetings.
• Support sales, proposals, CRM updates, and follow-up.
• Prepare executive reports and presentations.
• Build operational systems and SOPs.
• Handle confidential information professionally.
• Take on new responsibilities as the business evolves.

Skills

Executive support

Project management

Calendar management

CRM & sales support

Communication

Education

Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

CRM platforms

PM software

Job description

Position Overview We\'re seeking a highly organized, proactive, and business-minded Executive Assistant / Chief of Staff to serve as a true extension of the CEO while supporting three growing companies. This role combines executive support, operations management, project coordination, sales support, strategic planning, and day-to-day decision-making. The ideal candidate is flexible, enjoys wearing multiple hats, adapts quickly to changing priorities, and proactively solves problems.

• Based out of our Corporate Office in Mission Viejo, California.
• Some administrative responsibilities may be performed from another company location as business needs require.
• Reliable personal transportation is required, as travel between locations is expected.
• This is an in-person role that requires flexibility and adaptability.

Benefits:

• 401(k)
• Competitive salary
• Health insurance
• Opportunity for advancement
• Paid time off

Location: Mission Viejo, CA (In-Person)

Pay: $25–$30/hour

Schedule: 32–40 hours per week

Position Overview We\'re seeking a highly organized, proactive, and business-minded Executive Assistant / Chief of Staff to serve as a true extension of the CEO while supporting three growing companies. This role combines executive support, operations management, project coordination, sales support, strategic planning, and day-to-day decision-making. The ideal candidate is flexible, enjoys wearing multiple hats, adapts quickly to changing priorities, and proactively solves problems.

Work Environment

• Based out of our Corporate Office in Mission Viejo, California.
• Some administrative responsibilities may be performed from another company location as business needs require.
• Reliable personal transportation is required, as travel between locations is expected.
• This is an in-person role that requires flexibility and adaptability.

Key Responsibilities

• Act as an extension of the CEO by managing daily priorities and helping execute strategic initiatives.
• Manage calendars, meetings, travel, and executive scheduling.
• Coordinate daily operations across three companies.
• Lead project launches and oversee execution.
• Track milestones and hold projects accountable to deadlines.
• Conduct outreach to enterprise accounts and coordinate meetings.
• Support sales, proposals, CRM updates, and follow-up.
• Prepare executive reports and presentations.
• Build operational systems and SOPs.
• Handle confidential information professionally.
• Willingly take on new responsibilities as the business evolves.

Qualifications

• 5+ years supporting executives or leadership teams preferred.
• Excellent communication and organizational skills.
• Strong project management abilities.
• Comfortable working both independently and as part of a team.
• Experience with Microsoft Office, Google Workspace, CRM platforms, and project management software.
• Professional, resourceful, adaptable, and detail-oriented.