Executive Assistant

Tower Communications Expert, LLC; Burr Ridge (IL); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Short Term Disability

Long Term Disability

Life Insurance

Vacation

Sick Days

401K

Job summary

Tower Communications Expert, LLC is seeking an Executive Assistant in Burr Ridge to provide high-level support to the CEO, including calendar management, travel planning, and daily administrative tasks.

The ideal candidate is discrete, detail-oriented, and able to handle multiple requests for a high net-worth household. Collaboration with the Office Manager and HR is essential for smooth operations and special projects.

Qualifications

• Bachelor’s degree preferred or 5+ years of relevant experience in lieu of degree.
• Proven track record of improving processes and meeting deadlines.
• Demonstrated ability to manage multiple requests and contingencies.
• Experience with CRM databases (e.g., Zoho, Microsoft BC).
• Experience in bookkeeping and administrative tasks is a plus.

Responsibilities

• Manage CEO calendar, meetings, events, and appointments.
• Answer calls, respond to messages, and direct to recipients.
• Monitor and route emails to appropriate departments or personnel.
• Handle deliveries, mail, and office logistics.
• Provide administrative support to the CEO’s office and Office Manager.
• Assist with event planning and special projects.

Skills

Calendar management

Communication

Discretion

CRM experience

Bookkeeping

Excel

Prioritization

Team coordination

Education

Bachelor’s degree (preferred)

Tools

CRM software

Excel

Job description

Tower Communications Expert, LLC | Full time

Executive Assistant

Burr Ridge, United States | Posted on 03/03/2023

We are looking for a high performing, committed to accelerating their career growth byproviding executive, personal and administrative support to our ChiefExecutive Officer's office. The ideal Executive Assistant is highly discrete and hasexperience managing the demands and opportunities associated with the uniqueness of an high networth household. The selected candidate will be deeply rooted in the CEO's day-to-dayactivities serving as executive and personal assistant, while also assisting with administrative tasks as needed.Associate will be executing administrative tasks, coordinating personal arrangements,overseeing travel and experiences, providing support and backup for the Office Manager, andexecuting special projects.

Responsibilities

CEO -

• Manage calendar and scheduling of meeting, events, and appointments.
• Answer/respond to calls, messages in a timely manner. Direct phone calls in a friendlyand professional manner to recipients
• Monitor emails closely, direct emails to appropriate departments/personnel, respond asappropriate
• Manage incoming and outgoing deliveries, mail, etc.
• Perform other duties as assigned or evolved.
• Functions as administrative support to the company and ensure needs are met andgreat service is provided.
• Brings concerns and solutions to the attention of the CEO as needed.
• Receives deliveries; picks up, sorts, and delivers incoming mail.
• Takes inventory of office supplies and orders to restock as needed.
• Manages the breakroom supplies, dishes, and cleaning as needed.
• Brings concerns and solutions to the attention of the Office Manager as needed.
• Assists in event planning as needed by the direction of the Office Manager and HRManager.
• Promotes a safe work environment and appropriately reports any safety concerns.
• Performs other duties as assigned or evolved.

Requirements

• Bachelor’s degree-Preferred, 5 + years of experience in lieu of education
• Record of success in improving processes
• Demonstrated ability to meet deadlines, handle and prioritize simultaneous requests, and manage lateral and upwards.
• Experience with a CRM database is appreciated (e.g., ZOHO, Microsoft BC or similar)
• Experience in bookkeeping, accounting, excel as a plus
• Emotional maturity, professional mindset, and the utmost discretion
• Minimum of 2-5 years related experience.
• Strong communication skills, both written and verbal
• Ability to lift up to 50 pounds as needed.
• Work authorization in US
• Criminal Background check is required.
• Company Paid Short Term and Long-Term Disability
• Company Paid Life/Accidental Death Insurance
• Six (6) Paid Company Observed Holidays
• Three (3) Sick days per year
• Vacation Program, Starting with 1 week first year
• 401K, non-company matching
• Exciting social scene and lively
• Robust Referral Program!
• Vast advancement opportunities through our Training and Career development programs