Executive Assistant

Randstad USA; Burbank (CA); On-site; USD 34,000 - 44,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

AD&D

Life insurance

Short-term disability

401K plan

Job summary

Randstad USA seeks an organized Executive Assistant to support marketing executives in a fast-paced entertainment/digital streaming environment. The role emphasizes proactive calendar management, travel coordination, and meticulous expense reporting.

The ideal candidate has 2–3 years of administrative experience in entertainment, strong communication, and advanced proficiency with Google Docs/Sheets, Gmail, and Microsoft Office.

Qualifications

• Bachelor’s degree required.
• 2–3 years of administrative experience in the entertainment industry.
• Excellent communication and collaboration skills.

Responsibilities

• Handle complex scheduling with meticulous calendar management in a fast-paced environment.
• Make travel arrangements and prepare itineraries.
• Prepare and manage expense reports.
• Coordinate meetings with 50+ attendees: agendas, space, content development, follow-up.
• Attend meetings, take notes and track action items.
• Discreetly handle confidential and sensitive information.

Skills

Multi-tasking

Creating Presentations

Organizational Skills

Microsoft Office

Education

Bachelor’s Degree

Tools

Google Docs/Sheets

Gmail

Microsoft Word

PowerPoint

Excel

Outlook

Job description

Are you an organized administrative professional who thrives in the fast-paced world of entertainment and digital streaming? We are seeking a proactive Executive Assistant to support key marketing executives in a dynamic, highly collaborative environment.

Key Qualifications:

• Bachelor’s Degree
• 2–3 years of administrative experience in the entertainment industry
• Exceptional communication, interpersonal, and collaborative skills
• Advanced proficiency in Google Docs/Spreadsheets, Gmail, Microsoft Word, PowerPoint, Excel, and Outlook If you bring positive energy, problem-solving skills, and a passion for film and television, we want to hear from you!

salary: $25 - $32 per hour

shift: First

work hours: 8 AM - 5 PM

education: Bachelors

Responsibilities

• Handle complex scheduling responsibilities, with exceptional attention to the details of calendar management in a fast-paced environment
• Make travel arrangements and prepare itineraries
• Prepare and manage expense reports
• Coordinate meetings with 50+ attendees: prepare agendas, secure and plan space, facilitate content development, follow up as appropriate
• Attend meetings, take notes and track action items
• Discreetly handle confidential and sensitive information

Skills

• Multi-tasking
• Creating Presentations
• Organizational Skills
• Microsoft Office

Qualifications

• Years of experience: 0 years
• Experience level: Experienced

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Experience

• Experienced

Education

• Bachelors (required)