Executive Assistant

Tews Company; Wilmington (DE); On-site; USD 34,000 - 45,000; Part time

Job summary

Tews Company is seeking an Executive Administrative Assistant to provide onsite support to physicians and department leadership in Wilmington, Delaware. The role requires healthcare experience and a strong ability to manage multiple priorities in a fast-paced environment.

The position is contract-based with hourly pay between $25 and $33. Applicants should be highly organized, detail-oriented, and proficient in Microsoft Office, with Kronos experience preferred.

Qualifications

• Previous administrative or healthcare administrative experience.
• Experience supporting physicians or medical leadership is a plus.
• Strong organizational, communication, and multitasking skills.
• Excellent attention to detail and follow-through.
• Proficiency in Microsoft Office; Kronos experience preferred.

Responsibilities

• Coordinate and schedule meetings for physicians, department leaders, and enterprise teams.
• Prepare meeting agendas, take and transcribe meeting minutes, and distribute follow-up notes.
• Order office supplies and maintain inventory as needed.
• Track departmental expenses and assist with budget monitoring.
• Coordinate travel arrangements and prepare expense reports.
• Receive, sort, and distribute incoming correspondence and communications.
• Maintain employee timekeeping records in Kronos for management review and approval.
• Assist with training and onboarding new team members.
• Provide day-to-day administrative support to physicians and department leadership.
• Perform additional administrative duties as assigned.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

Microsoft Office

Tools

Kronos

Job description

Executive Administrative Assistant - Onsite

Contract Position | $25-33 per hour. We are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide administrative support to physicians and department leadership. This role is ideal for someone with strong organizational skills, professionalism, and the ability to manage multiple priorities while supporting busy medical professionals in a fast-paced healthcare environment. Healthcare Experience Required.

Key Responsibilities

• Coordinate and schedule meetings for physicians, department leaders, and enterprise teams.
• Prepare meeting agendas, take and transcribe meeting minutes, and distribute follow-up notes.
• Order office supplies and maintain inventory as needed.
• Track departmental expenses and assist with budget monitoring.
• Coordinate travel arrangements and prepare expense reports.
• Receive, sort, and distribute incoming correspondence and communications.
• Maintain employee timekeeping records in Kronos for management review and approval.
• Assist with training and onboarding new team members.
• Provide day-to-day administrative support to physicians and department leadership.
• Perform additional administrative duties as assigned.

Qualifications

• Previous administrative, executive assistant, or healthcare administrative experience.
• Experience supporting physicians or medical leadership is a plus.
• Strong organizational, communication, and multitasking skills.
• Excellent attention to detail and follow-through.
• Proficiency in Microsoft Office.
• Experience with Kronos is preferred.