Executive Assistant

Sigma Systems, Inc.; Boston (MA); On-site; USD 41,000 - 55,000; Full time

Job summary

Sigma Systems, Inc. is seeking an Executive Assistant to provide complex administrative support for an executive in Boston, onsite. The role emphasizes project coordination, calendar management, and preparation of reports and presentations.

The position requires 5–8 years of related experience, an associate's degree (bachelor's preferred), and advanced MS Office skills to handle high-visibility communications and travel arrangements.

Qualifications

• Associate's degree; bachelor's degree preferred.
• 5-8 years related work experience required.
• Advanced skills with Microsoft applications including Outlook, Word, Excel, PowerPoint or Access.

Responsibilities

• Represents Executive to high level internal and external constituents; establishes strategic relationships.
• Gathers information for memos, letters, and reports with independent judgment.
• Coordinates meetings with community leaders, agencies, and firms; handles sensitive information.
• Generates reports validating data and determining output criteria.
• Manages online appointment schedule; coordinates complex travel for meetings and materials.

Skills

MS Office

Calendar management

Travel coordination

Executive support

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Suite

Job description

177419 Executive Assistant, Boston, MA, 3 Months Contract
Sigma, Inc is looking for an Executive Assistant to work onsite in Boston, MA.

Shift timings:

• 40 Hours/week
• 8 hrs/Day
• 07:30 AM - 04:00 PM

Provides complex administrative support and oversees projects in support of an executive. Independently initiates, organizes, and implements systems and procedures to efficiently manage special projects, reports and presentation preparations.

Responsibilities

• Represents Executive to high level internal and external constituents. Answers policy questions and determines appropriate course of action for sensitive issues and matters of significance that have organization-wide visibility and potential cost or organizational repercussions. Establishes and maintains influential and strategic relationships at all levels of the organization.
• Gathers information on behalf of Executive, researches and writes memos, letters, and reports which are often complex in nature, utilizing independent judgment.
• Coordinates meetings with community leaders, government agencies, legal and consulting firms; provides them with information of a sensitive nature; must use discretion and judgment in responding to questions and determining issues on medical center access.
• Generates reports determining appropriate data inclusion and output criteria; reviews for validity and accuracy of information and data.
• Manages on-line appointment schedule, coordinates arrangements for multiple meetings, and maintains files for easy access to background material for daily schedule. Coordinates complex travel arrangements for meetings and preparation of materials for presentations.

Requirements:

• Associate's degree; bachelor's degree preferred.
• 5-8 years related work experience required.
• Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.