Executive Assistant

J. Morrissey & Company, Inc.; Boston (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

J. Morrissey & Company, Inc. is seeking an Executive Assistant in Boston, MA for a temp position through year-end with potential extension.

The role provides complex administrative support to an executive, initiates and implements systems for projects, and manages schedules, reports, and presentations with discretion and independent judgment.

Qualifications

• Associate’s degree required; Bachelor’s degree preferred.
• 5–8 years of related work experience.
• Advanced skills with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Ability to produce complex documents and manage information with independent judgment.

Responsibilities

• Represents Executive to high level internal and external constituents.
• Answers policy questions and determines appropriate course of action.
• Gathers information, researches and writes memos, letters, and reports.
• Coordinates meetings with community leaders, agencies, and firms; handles sensitive information.
• Manages online appointment schedule and travel arrangements for meetings.
• Prepares materials for presentations and reports.

Skills

Administrative support

Communication

Meeting coordination

Education

Associate’s degree

Bachelor’s degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Executive Assistant - Boston, MA Busy Surgical Dept - Temp position until end of year with possibility of extension. Provides complex administrative support and oversees projects in support of an executive. Independently initiates, organizes, and implements systems and procedures to efficiently manage special projects, reports and presentation preparations.

Essential Responsibilities:

Represents Executive to high level internal and external constituents. Answers policy questions and determines appropriate course of action for sensitive issues and matters of significance that have organization-wide visibility and potential cost or organizational repercussions. Establishes and maintains influential and strategic relationships at all levels of the organization. Gathers information on behalf of Executive, researches and writes memos, letters, and reports which are often complex in nature, utilizing independent judgment. Coordinates meetings with community leaders, government agencies, legal and consulting firms; provides them with information of a sensitive nature; must use discretion and judgment in responding to questions and determining issues on medical center access. Generates reports determining appropriate data inclusion and output criteria; reviews for validity and accuracy of information and data. Manages on-line appointment schedule, coordinates arrangements for multiple meetings, and maintains files for easy access to background material for daily schedule. Coordinates complex travel arrangements for meetings and preparation of materials for presentations.

Required Qualifications:

Associate’s degree; Bachelor’s degree preferred. 5-8 years related work experience required. Advanced skills with Microsoft applications Outlook, Word, Excel, PowerPoint May produce complex documents Perform analysis and maintain databases. #INDH