Executive Assistant

The Hollister Group; Boston (MA); On-site; USD 110,000 - 120,000; Full time

Job summary

The Hollister Group, based in Boston, MA, is seeking an Executive Assistant to provide high-level support to the CEO. The role focuses on calendar management, project coordination, travel arrangements, and meeting planning to ensure efficient executive operations.

Ideal candidates bring 5+ years of EA experience, strong discretion, and proficiency in Microsoft Office and Google Suite. The position may require flexibility with evenings and weekends as projects demand.

Qualifications

• 5+ years of Executive Assistant experience supporting CEO's or high-level executives.
• Ability to be flexible with everchanging priorities and deadlines, open to working evenings and weekends as needed.
• Proficient with Microsoft Office and Google Suite.
• Excellent attention to detail.
• High level of discretion and confidentiality.

Responsibilities

• Serve as a partner to CEO, acting as point of contact for internal and external stakeholders
• Manage executive calendars, schedule their meetings and prepare meeting materials
• Travel arrangements (domestic and international)
• Submit and reconcile expense reports
• Project management
• Assist with planning and preparing for board meetings and high-level events
• Exercise good judgement, focusing on key priorities
• Draft, review, and triage communications
• Maintain confidentiality and handle sensitive information

Skills

Executive support

Calendar management

Travel arrangements

Project management

Microsoft Office

Google Suite

Tools

Microsoft Office

Google Suite

Job description

Our client in Boston, MA is actively searching for an Executive Assistant to add to their team. The person in this position will be responsible for supporting the CEO with calendar management, project management, travel arrangements, and coordinating meetings/events. The ideal candidate has 5+ years of experience as an Executive Assistant and must be a confident person with a can-do attitude.

Compensation: starting at $110-120k/yr

*salary listed not guaranteed – potential offers vary based on experience level, qualifications, and internal equity and may be outside of this range.

Responsibilities:

• Serve as a partner to CEO, acting as point of contact for internal and external stakeholders
• Manage executive calendars, schedule their meetings and prepare meeting materials
• Travel arrangements (domestic and international)
• Submit and reconcile expense reports
• Project management
• Assist with planning and preparing for board meetings and high-level events
• Exercise good judgement, focusing on key priorities
• Draft, review, and triage communications
• Maintain confidentiality and handle sensitive information

Qualifications:

• 5+ years of Executive Assistant experience supporting CEO's or high-level executives
• Ability to be flexible with everchanging priorities and deadlines, open to working evenings and weekends as needed
• Proficient with Microsoft Office and Google Suite
• Excellent attention to detail
• High level of discretion and confidentiality

Our Commitment to Inclusion & Belonging:

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under‑represented in their respective occupation or position.