Executive Assistant

Lensa; Boston (MA); Hybrid; USD 51,000 - 87,000; Full time

Job summary

A leading financial services company is seeking an Executive Assistant in Boston to provide comprehensive administrative support to its VP-level executives. This role offers a unique opportunity to facilitate high-level operations within a global work environment, requiring strong organizational and communication skills. The ideal candidate will have a Bachelor’s degree and several years of administrative experience.

Benefits

Flexible working environment

Health, dental, and vision benefits

401(k) retirement savings plan

Generous paid time off

Qualifications

• 2-5 years of related administrative assistant experience, some project management experience preferred.
• Ability to work in a global environment.
• Strong oral/written communication skills required to interact with senior officers.

Responsibilities

• Provide advanced administrative support to VP level staff.
• Manage complex calendars and schedule meetings.
• Communicate information between executives and a wide range of contacts.

Skills

Communication

Organizational Skills

Discretion

Interpersonal Skills

Judgment

Education

Bachelor’s degree in administration, business or relevant areas

Tools

MS Office

Job description

1 day ago Be among the first 25 applicants

Lensa is a U.S. career site that helps job seekers discover job opportunities. We are not a staffing firm or agency. We promote jobs on behalf of our clients, which include employers, recruitment agencies, and marketing partners.

Manulife is a leading international financial services provider, helping people make decisions easier and lives better. Help shape the future you want to see — and discover that better can take you anywhere you want to go.

Position Responsibilities

• Provide diverse and advanced administrative support VP level staff
• Within established guidelines, relieve executive and/or officer of details and advanced administrative duties. Personally, take action whenever possible.
• Schedule meetings and prepare agendas.
• Manage complex calendars that change frequently
• own the draft of invites and be proactive to incorporate additional context for attendees
• Serve as the defacto office manager for staff on the floor.
• Perform other duties as assigned, such as taking minutes of meetings, or other administrative functions to support departmental meetings.
• Arrange and coordinate travel and meeting schedules, including travel agendas and meeting schedules. Handle details involving foreign travel including entry papers, currency, passports, and visas.
• Complete expense reports and maintain detailed records of expenses.
• May prioritize meeting requests, personally responding whenever possible using judgment on potentially urgent matters.
• Communicate information to and from the executive/officer to and from a wide range of internal and external contacts.
• Manage projects as assigned and ensure the accurate and timely completion of tasks.
• Generally, plan, organize and schedule own work.
• Follow up with billing related matters or expense charge discrepancies.
• Assist with the planning and implementation of departmental events and activities
• Assist in creating draft presentations
• Minor admin assistance to the team
• Acts as back-up to other Executive Assistants on team
• Ability to be agile as priorities and request change
  
  

Required Qualifications

• Bachelor’s degree in administration, business or relevant areas
• 2-5years of related administrative assistant experience, some project management experience preferred
• Proficiency in all MS Office applications, as well as technology savvy
• Broad understanding of the organization’s policies and practices.
• Ability to work in a global work environment
• Strong oral/written communication skills required to interact with senior officers and representatives
• Excellent meeting planning and organizational skills (planning, coordination, priority setting, task management and follow through)
• Ability to manage complex and sensitive work situations with sound judgement, discretion, and empathy
• Highly collaborative and results-oriented
• Strong interpersonal skills and ability to work effectively across cultures
  
  

When You Join Our Team

• We’ll empower you to learn and grow the career you want.
• We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
• As part of our global team, we’ll support you in shaping the future you want to see.
  
  

Acerca de Manulife y John Hancock

Manulife Financial Corporation es un importante proveedor internacional de servicios financieros que ayuda a las personas a tomar decisiones de una manera más fácil y a vivir mejor. Para obtener más información acerca de nosotros, visite http://www.manulife.com .

Manulife es un empleador que ofrece igualdad de oportunidades

En Manulife/John Hancock, valoramos nuestra diversidad. Nos esforzamos por atraer, formar y retener una fuerza laboral tan diversa como los clientes a los que prestamos servicios, y para fomentar un entorno laboral inclusivo en el que se aprovechen las fortalezas de las culturas y las personas. Estamos comprometidos con la equidad en las contrataciones, la retención de talento, el ascenso y la remuneración, y administramos todas nuestras prácticas y programas sin discriminación por motivos de raza, ascendencia, lugar de origen, color, origen étnico, ciudadanía, religión o creencias religiosas, credo, sexo (incluyendo el embarazo y las afecciones relacionadas con este), orientación sexual, características genéticas, condición de veterano, identidad de género, expresión de género, edad, estado civil, estatus familiar, discapacidad, o cualquier otro aspecto protegido por la ley vigente.

Nuestra prioridad es eliminar las barreras para garantizar la igualdad de acceso al empleo. Un representante de Recursos Humanos trabajará con los solicitantes que requieran una adaptación razonable durante el proceso de solicitud. Toda la información que se haya compartido durante el proceso de solicitud de adaptación se almacenará y utilizará de manera congruente con las leyes y las políticas de Manulife/John Hancock correspondientes. Para solicitar una adaptación razonable en el proceso de solicitud, envíenos un mensaje a [e-mail] .

Ubicación principal

Boston, Massachusetts

Modalidades de Trabajo

Híbrido

Se prevé que el rango salarial esté entre

$51,975.00 USD - $86,625.00 USD

Si se está postulando para este puesto fuera de la ubicación principal, póngase en contacto con [e-mail] para conocer el rango salarial de su ubicación. El salario real variará según las condiciones locales del mercado, la geografía y los factores relacionados con el trabajo pertinentes, como conocimiento, habilidades, calificaciones, experiencia y educación/capacitación. Los empleados también tienen la oportunidad de participar en programas de incentivos y obtener una compensación de incentivos vinculada al desempeño comercial e individual.

Manulife/John Hancock ofrece a los empleados aptos una amplia variedad de beneficios personalizables, entre ellos, beneficios de salud, odontológicos, de salud mental, oftalmológicos, por discapacidad a corto y a largo plazo, cobertura de seguro de vida y por muerte accidental y desmembramiento, adopción/subrogación y bienestar, y planes de asistencia al empleado/familiar. También ofrecemos a los empleados admisibles varios planes de ahorro para la jubilación (incluidos planes de ahorro 401(k) o de pensiones y un plan mundial de propiedad de acciones con contribuciones equivalentes del empleador) y recursos de asesoramiento y educación financiera. Nuestro generoso programa de días libres pagos en EE. UU. contempla hasta 11 días festivos, 3 días personales, 150 horas de vacaciones y 40 horas de licencia por enfermedad (o más cuando lo exija la ley) por año, y ofrecemos todos los tipos de licencias contempladas por la ley.

Conozca sus derechos (https://www.dol.gov/agencies/ofccp/posters)

Permiso Familiar y Médico

Ley de Protección del Empleado contra el Examen Poligráfico (https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf)

Derecho al Trabajo

Verificación Electrónica (E- Verify )

Transparencia Salarial (https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf)

Company: John Hancock Life Insurance Company (U.S.A.)

If you have questions about this posting, please contact [e-mail]

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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