Executive Assistant to SVP (Remote - Boston & Raleigh only)

Cytel; Cambridge (MA); Remote; USD 65,000 - 85,000; Full time

Job summary

Cytel, a leader in data analytics for biotech and pharmaceuticals, is seeking an Executive Assistant in Cambridge, MA. This role involves providing comprehensive administrative support to senior executives, managing complex schedules, and ensuring smooth operations within a collaborative environment. The ideal candidate will have extensive experience supporting executives and demonstrate strong communication and organizational skills.

Qualifications

• 12 years of direct experience as an EA.
• 3-5 years of senior administrative experience in a technology, services, or life sciences industry.
• Strong work ethic with good judgment regarding sensitive information.

Responsibilities

• Provide high-level executive administrative support to two senior-level executives.
• Manage diverse, complex calendars and respond to scheduling requests.
• Coordinate meetings, travel, and logistics for events.

Skills

Independence

Discretion

Attention to detail

Time management

Communication

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Job description

You MUST LIVE in Boston, Raleigh or Charlotte to be considered for this role.

For over thirty years, Cytel has enabled the world's biotech and pharmaceutical companies to make confident, evidence-based decisions to ensure successful outcomes. As industry leaders in delivering advanced data analytics solutions, we continually invest in deepening our expertise.

As an executive support team member, you will be part of a team of EAs working across the organization within a collaborative, supportive environment, in a fast-paced and continuous improvement setting.

Responsibilities:

• Provide high-level executive administrative support to two senior-level executives.
• Proactively manage diverse, complex calendars. Respond rapidly and professionally to high volumes of scheduling requests and changes while acting as a liaison and applying critical thought to prioritize requests with executive priorities.
• Manage contacts, communicate, and collaborate with internal and external individuals, including founders, investors, vendors, partners, or employees.
• Assist in developing and organizing support materials for meetings and conferences (e.g., presentation slides, Excel files, reports).
• Arrange and coordinate domestic and international travel, accommodations, agendas, and itineraries.
• Handle expense reconciliation and reporting, including filing reports in a timely manner with full accuracy.
• Proactively anticipate administrative support needs to align with company, executive, and team goals and expectations.
• Assist with meeting and event planning, including offsites, all-hands meetings, and leadership meetings (booking conference rooms, group reservations, catering, logistics).
• Collaborate with internal team members to create an exceptional employee and visitor experience at Cytel.
• Partner with HR and Finance on various requirements and projects.
• Prioritize and manage multiple projects simultaneously, following through on issues in a timely manner.
• Anticipate questions and organize priorities effectively.
• Demonstrate a proactive, intuitive, and resourceful approach in all work areas.
• Maintain a high degree of independence, discretion, practical judgment, and attention to detail.
• Perform additional projects as assigned.

Qualifications:

• Bachelor's degree preferred or equivalent experience in supporting multiple senior executives.
• 12 years of direct experience as an EA.
• At least 3-5 years of senior administrative experience in a technology, services, or life sciences industry, or in a high-paced organization preferred.
• Ability to work independently and collaboratively.
• Strong work ethic with high discretion and good judgment, especially regarding sensitive information.
• Technologically savvy, with strong knowledge of Microsoft Office.
• Excellent written and verbal communication skills.
• Strong time management and organizational skills with the ability to meet deadlines and handle multiple priorities.
• Excellent interpersonal skills with a customer service focus.