Executive Assistant (Remote – EST Hours Required)

SOLO MEDIA GROUP; Pennsylvania; Remote; USD 60,000 - 80,000; Part time

Job summary

A dynamic IT services company is seeking a proactive Executive Assistant to streamline both business and personal operations. The ideal candidate will excel in organizational skills, be tech-savvy with tools like Google Workspace, and thrive in a fast-paced environment. Responsibilities range from managing travel and vendor relations to ensuring smooth communication within the team. This role is perfect for someone who enjoys multitasking and is ready to make a significant impact.

Qualifications

• Highly organized and detail-oriented.
• Experienced in supporting fast-paced teams or executives.
• Based in or available during Eastern Standard Time (EST) hours.

Responsibilities

• Booking and managing travel (flights, hotels, cars, etc.).
• Sourcing and coordinating with vendors.
• Managing inboxes and coordinating schedules.

Skills

Organizational skills

Communication

Tech-savviness

Tools

Google Workspace

AI tools

Job description

2 days ago Be among the first 25 applicants

We run a fast-moving, creative business that juggles a bit of everything — meetings, travel, vendors, and the occasional fire drill. We move quickly, think faster, and need someone who thrives at keeping the wheels turning behind the scenes. If you're the type who finds joy in organizing chaos, staying five steps ahead, and just getting things done — you’ll fit right in.

We’re looking for a sharp, proactive Executive Assistant who can handle both business and personal logistics with ease, keep operations smooth, and help us stay focused on the big picture.

What you’ll be doing:

• Booking and managing travel (flights, hotels, cars, etc.)
• Paying bills on time and keeping finances tidy
• Sourcing and coordinating with vendors (e.g., cleaners, contractors, services)
• Negotiating with vendors and making sure we’re getting fair terms
• Managing inboxes and staying on top of follow-ups
• Coordinating schedules, meetings, and appointments
• Using Google Workspace to keep calendars, files, and to-dos in sync
• Using ChatGPT (and other AI tools) to speed up research, writing, and task management

You should be:

• Based in or available during Eastern Standard Time (EST) hours
• iPhone-ready (or open to using one — we’ll provide it if needed)
• Highly organized and detail-oriented
• Experienced in supporting fast-paced teams or executives
• Tech-savvy, especially with Google Suite, booking tools, and AI platforms
• A great communicator who can take initiative and follow through

How to Apply:

Before we jump into interviews, we ask all candidates to send a 1–2 minute Loom video (www.loom.com). A phone-recorded video is totally fine if that’s easier — just introduce yourself and tell us a bit about your experience and why this role feels like a fit.

We’re excited to meet someone who’s ready to plug in and make a real impact.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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