Executive Assistant, Strategy & Corporate Development

Fresenius Medical Care North America; Waltham (MA); Remote; USD 60,000 - 80,000; Full time

Job summary

A leading company in the healthcare sector seeks an experienced Administrative Support professional to provide crucial administrative assistance to senior management. The role entails managing confidential communications and performing a variety of complex tasks in a dynamic work environment. The ideal candidate will be proactive, possess strong diplomatic skills, and have 5+ years Experience in related administrative positions. This mainly remote role allows limited travel to Massachusetts offices, focusing on supporting executors in their day-to-day operations.

Qualifications

• 5+ years of administrative support experience required.
• High School Diploma needed; Associate's or Bachelor's preferred.
• Knowledge of business vocabulary and organizational procedures essential.

Responsibilities

• Provide advanced administrative support to top management.
• Handle confidential materials and complex clerical tasks.
• Schedule appointments, maintain calendars, and organize meetings.

Skills

Tact and diplomacy

Communication (verbal and written)

Analytical skills

Reasoning skills

Judgment and initiative

Advanced computer skills

Education

High School Diploma

Associate's or Bachelor's Degree

Specialized administrative assistant training/certification

Tools

Word processing software

Spreadsheet software

Presentation software

Database software

Visio

Job description

PURPOSE AND SCOPE:

Provides advanced administrative support to the Senior Vice President, Corporate Development, and senior departmental VP(s). Requires minimal direction and routinely responds to enquiries and other communication on behalf of the executive. Performs administrative assignments of a complex and confidential nature, and a variety of complicated tasks, relying on judgment and experience to accomplish established goals and objectives.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Under minimal direction, provides advanced administrative support to top management and executives in the functional department. Routinely responds on behalf of the executive to written and electronic communication.
• Handles material of a highly confidential and time-sensitive nature, as well as a variety of complex situations involving clerical/administrative functions of the office that do not require the direct attention of the executive.
• Uses considerable judgment and initiative to determine the appropriate action to take in non-routine situations.
• Interprets and adapts guidelines, precedents and practices.
• Anticipates and prepares materials needed by the executive for conferences, appointments, meetings, telephone calls etc.
• May assists in the preparation of reports as required by senior staff by contacting various company personnel at all levels to collect, compile, and analyze complex information.
• Relies on experience and judgment to plan and accomplish goals.
• Within established guidelines, makes independent decisions regarding planning, organizing, and scheduling work.
• Performs standard administrative functions such as screening mail and telephone calls, scheduling appointments and travel/logistics, maintaining the calendar, setting up the document filing system, and coordinating meetings (large, complex, internal or external).
• Keeps records of equipment purchases and maintenance for the department.
• May maintain certifications, memberships, and publications for the department.
• Keeps log of paid time off for staff and other staffing administrative duties as assigned.
• Assist with various projects as assigned.
• Other duties as assigned.
• Role is mainly remote from home office location with limited travel to Waltham/Lexington offices

EDUCATION:

High School Diploma required; Associate’s or Bachelor’s Degree desirable
Specialized administrative assistant training/certification preferred

EXPERIENCE AND REQUIRED SKILLS:

• 5+ years related administrative support experience.
• Proven success in supporting administrative functions for senior management.
• Knowledge of business and technical vocabulary.
• Familiarity with standard concepts, practices and procedures within a complex operational environment.
• Ability to employ basic reasoning skills while handling multiple tasks.
• Knowledge of computer software such as word processing, spreadsheet, presentation, database, and Visio programs.
• Knowledge of organizational operations and procedures.
• Ability to communicate (verbally and written) with considerable tact and diplomacy.
• Capable of analyzing complex information requests and determining complex trends.
• Ability to exercise considerable discretion and independent judgment when making decisions and interacting with clients.
• Advanced computer skills to be able to continue to advance processes.
• Detailed knowledge of organizational operations, procedures, policies and practices.
• Wide degree of creativity and latitude expected.

EOE, disability/veterans