Executive Assistant (Remote - OPEN TO ALL U.S. LOCATIONS)

Alvarez & Marsal; Boston (MA); Remote; USD 70,000 - 85,000; Full time

Job summary

Alvarez & Marsal is seeking an Executive Assistant to support Managing Directors and their work. The role involves managing calendars, arranging travel, and maintaining communication with stakeholders. Ideal candidates will have at least 5 years of experience, strong interpersonal skills, and the ability to work independently in a fast-paced environment.

Benefits

Healthcare benefits

401(k) plan

Paid time off including vacation and personal days

Qualifications

• Minimum of 5 years' experience as an Executive Assistant or in Business Operations.
• Strong interpersonal and relationship-building skills.
• Able to work independently in a fast-paced environment.

Responsibilities

• Manage and coordinate Managing Directors’ calendars efficiently.
• Handle travel arrangements including booking flights and hotels.
• Prepare and submit expense reports using Concur.

Skills

Interpersonal skills

Written communication

Time management

Project management

Proactivity

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

Concur

SharePoint

Job description

Description

Summary:
Our EAs are viewed as strategic partners who enable our teams to deliver gold standard work to our clients. In addition to providing administrative leadership for the PEPI practice, the EA will also be responsible for planning, coordinating, and executing special projects and events. The candidate should be motivated, resourceful, organized, poised, and able to operate independently with strong attention to detail.

RESPONSIBILITIES:

• Manage and coordinate Managing Directors’ calendars efficiently through Outlook.
• Handle travel arrangements from planning to booking flights, hotels, and ground transportation.
• Prepare and submit expense reports for Managing Directors using Concur, ensuring timely reconciliation of corporate credit card transactions.
• Work closely with the staff to keep the team well informed of upcoming commitments and responsibilities, following up as appropriate.
• Accurately record Managing Directors’ hours in Agresso to support effective financial tracking and resource management.
• Prepare and submit conflict memos and request project codes to facilitate engagement tracking and compliance.
• Review and process vendor invoices to ensure timely and accurate payment to vendors.
• Assist with client invoice and allocation processes.
• Update the Pipeline Tracking Tool with current information as requested.
• Help plan, coordinate, and attend internal or client-facing events as needed.
• Assist with department and operational activities/projects as needed and perform other work-related duties as assigned.

Qualifications:

• Minimum of 5 years' experience as an Executive Assistant or in Business Operations, preferably within consulting or professional services.
• Bachelor’s Degree preferred in relevant field or equivalent experience (Degree in business-related field a plus).
• Highly proficient in Microsoft Office Suite, Concur, & SharePoint.
• Strong interpersonal and relationship-building skills, with the ability to support multiple executives with diverse working styles.
• Excellent written and verbal communication skills with a focus on clarity, thoroughness, follow-through, and confidentiality.
• Able to work independently and in a team in a fast-paced environment.
• Strong project and time management skills with a track record of meeting deadlines and working efficiently under pressure.
• Flexible and proactive in acquiring new knowledge and tackling changing priorities.
• Willing to work additional hours as required.

The salary range is $70,000-$85,000 annually, dependent on variables including education, experience, skills, and geography. A&M offers a discretionary bonus program based on individual and firm performance. Please ask your recruiter for details.

Full-time and Part-time Positions Over 30 hours

Regular employees working 30 or more hours per week are entitled to participate in Alvarez & Marsal’s benefits, including healthcare, flexible spending accounts, life, AD&D, disability coverages, and a 401(k) plan. Employees may also receive a discretionary contribution to their 401(k). Paid time off includes vacation, personal days, sick time, holidays, and parental leave. Vacation and personal days vary based on tenure and role.

For more information on A&M’s benefits, visit: https://careers.alvarezandmarsal.com/pages/work-well-live-well

Alvarez & Marsal recruits continuously. Candidates are encouraged to apply promptly for roles of interest.

Inclusive Diversity

A&M’s culture celebrates independent thinkers and doers who positively impact our clients and industry. Our collaborative environment and core values—Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are central to our work. We embrace diversity and foster inclusiveness, encouraging everyone to bring their whole self to work daily.

Equal Opportunity Employer

We promote equal opportunity in employment and prohibit discrimination based on protected characteristics as per applicable laws. Details are available in our policies.

Unsolicited Resumes from Third-Party Recruiters

We do not accept unsolicited resumes unless engaged explicitly. Resumes submitted unsolicited are considered without fees owed to the recruiters.