Executive Assistant to SVP (Remote - Boston & Raleigh only)

Cytel - USA & APAC; Cambridge (MA); Remote; USD 70,000 - 100,000; Full time

Job summary

A leading company in the biopharmaceutical sector seeks an Executive Assistant to provide high-level administrative support to senior executives. The role involves managing complex schedules, facilitating communication across departments, and organizing meetings and travel. Ideal candidates should have extensive EA experience and strong organizational skills.

Qualifications

• 12 years of direct experience as an EA.
• 3-5 years of senior administrative experience in a tech or high-paced environment preferred.
• Able to work independently and collaboratively.

Responsibilities

• Provide high-level executive administrative support to senior executives.
• Manage complex calendars and prioritize scheduling requests based on executive priorities.
• Assist with meeting and event planning, including logistics and materials.

Skills

Communication

Time Management

Organizational Skills

Interpersonal Skills

Discretion

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

Job description

JOB DESCRIPTION

(You MUST LIVE in Boston, Raleigh or Charlotte to be considered for this role.)

For over thirty years, Cytel has enabled the world’s biotech and pharmaceutical companies to make confident, evidence-based decisions to ensure successful outcomes. As industry leaders in delivering advanced data analytics solutions, we continually invest in deepening our expertise.

As an executive support team member, you will be part of a team of EAs working across the organization within a collaborative, supportive environment, in a fast-paced and continuously improving setting.

RESPONSIBILITIES

• Provide high-level executive administrative support to two senior executives.

• Proactively manage complex and diverse calendars. Respond rapidly and professionally to high volumes of scheduling requests and changes, acting as a liaison and applying critical thought to prioritize requests based on executive priorities.

• Manage contacts, communicate, and collaborate with internal and external individuals, including founders, investors, vendors, partners, or employees.

• Assist in developing and organizing support materials for meetings and conferences (e.g., presentation slides, excel files, reports).

• Arrange and coordinate domestic and international travel, accommodations, agendas, and itineraries.

• Handle expense reconciliation and reporting, including timely and accurate filing of reports.

• Proactively anticipate administrative support needs to align with company, executive, and team goals.

• Assist with meeting and event planning, including booking conference rooms, group reservations, catering, and logistics.

• Collaborate with internal team members to create an exceptional employee and visitor experience at Cytel.

• Partner with HR and Finance on various requirements and projects.

• Prioritize and manage multiple projects simultaneously, following through on issues promptly.

• Anticipate questions and organize priorities effectively.

• Demonstrate a proactive, intuitive, resourceful, and independent approach in all work areas.

• Maintain discretion, practical judgment, technical know-how, and attention to detail.

• Perform additional projects as assigned.

QUALIFICATIONS

(You MUST LIVE in Boston, Raleigh or Charlotte to be considered for this role.)

Job qualifications:

• Bachelor’s degree preferred or equivalent experience in supporting multiple senior executives.
• 12 years of direct experience as an EA.
• At least 3-5 years of senior administrative experience in a technology, services, life sciences, or high-paced organization preferred.
• Ability to work independently and collaboratively.
• Strong work ethic, discretion, and judgment, especially regarding sensitive information.
• Technology savvy, with strong knowledge of Microsoft Office.
• Excellent written and verbal communication skills.
• Outstanding time management and organizational skills, with the ability to meet deadlines and manage multiple priorities.
• Strong interpersonal skills with a customer service focus.