Executive Assistant to Chief Executive Officer

C-SUITE ASSISTANTS; Boston (MA); Hybrid; USD 90,000 - 130,000; Full time

Job summary

C-SUITE ASSISTANTS is seeking an Executive Personal Assistant to the CEO at a prestigious asset management firm in Boston.

This hybrid role supports the CEO as a strategic partner, handling complex calendars, high-level communications, and sensitive coordination across senior stakeholders.

Qualifications

• 7+ years supporting a CEO or senior C-suite executive in financial services.
• Exceptional organizational judgment and proactive problem-solving.
• High emotional intelligence with the ability to anticipate needs.
• Outstanding written and verbal communication skills.
• Experience coordinating high-level executive initiatives and events.

Responsibilities

• Act as the CEO’s primary partner, managing daily priorities and high-impact initiatives.
• Own complex calendar management across business with internal/external stakeholders; manage client/investor and personal commitments.
• Gatekeeper, liaison, and ambassador to senior leadership, board members, investors, and external stakeholders; prioritize emails and draft on his behalf.
• Manage high-volume communications; craft emails and briefing materials.
• Coordinate domestic and international travel logistics with detailed itineraries.
• Liaise with Board of Directors and support board meeting logistics.
• Drive special projects and strategic initiatives; track deliverables across teams.
• Plan leadership offsites, dinners and special events, both personal and professional.
• Oversee upkeep of multiple homes and related expenses.
• Handle personal matters, run errands, gifting, car maintenance, and ad hoc personal projects.
• Leverage AI tools to improve workflow efficiency and executive leverage.

Skills

Calendar management

Executive support

Email correspondence

Project management

Event planning

Communication skills

AI productivity tools

Travel logistics

Tools

Microsoft Office

AI-enabled productivity tools

Job description

Executive Personal Assistant to CEO, Prestigious Asset Management Firm, Boston, Mass, Hybrid

A prestigious asset management firm with over $600 Billion AUM is seeking an exceptional Executive Personal Assistant to serve as the CEO’s trusted partner and operational right hand.

This role extends well beyond traditional executive support. The Executive Personal Assistant will function as a force multiplier and strategic extension of the CEO, operating in a highly visible capacity to maximize executive effectiveness, streamline operations, and ensure flawless execution across professional and personal priorities. This is a hybrid position in their well-appointed office in Boston, coming into the office 2 to 3 times a week and always when the CEO is in.t

About the Job:

• Act as the CEO’s primary partner, managing daily priorities and ensuring focus on high-impact initiatives
• Own complex calendar management across business with internal and external stakeholders’ clients/investors, and personal commitments
• Serve as gatekeeper, liaison, and ambassador to senior leadership, board members, investors, and external stakeholders; Prioritize emails and craft emails on his behalf
• Manage high-volume communications; prioritize inbox and craft emails on his behalf; draft other correspondence and briefing materials,
• Coordinate domestic and international travel logistics, including detailed itineraries
• Act as a liaison to the Board of Directors with the key executive that handles the board meetings and help as needed
• Drive special projects and strategic initiatives, tracking deliverables across teams
• Plan leadership offsites, dinners and special events, personal and professional
• Help manage the upkeep of multiple homes
• Oversee expenses
• Handle personal matters, run errands, manage some household needs, gifting, car maintenance and other ad hoc personal projects
• Leverage AI tools and modern productivity technologies to improve workflow efficiency, organization, and executive leverage

About You:

• 7+ years supporting a CEO or senior C-suite executive preferably in the financial services space; Experience working for a larger organization in financial services or a financial services tech firm highly desired.
• Exceptional organizational judgment, prioritization skills, and proactive problem-solving ability
• High emotional intelligence with the ability to anticipate needs and problem solve with little intervention
• Outstanding written and verbal communication skills with the ability to represent the CEO professionally at all levels
• Excellent Microsoft Office Suite skills; comfortable using AI-enabled productivity tools
• Experienced planning and managing events; excellent project management skills; very organized and detail-oriented
• An engaging warm personality that understands the “high touch” “white glove” service mindset.at this level and is a team player.